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City Commission Meeting & Agenda Policies Adopted March 7, 1994 Page One of Two 1. Aaenda Items. A). Consent Agenda. The consent agenda shall be limited to those items which are reasonably expected to be approved by the Commission. Items placed on the consent agenda will not be discussed or debated at any length. other than brief questions or clarifications. If one or more members of the Commission wish to discuss or debate anyone or more issue(s) on the consent agenda. he or she may make a request to move such issue(s) from the consent agenda to the regular agenda by the form of a motion, second, and vote. One singular motion and vote will be taken to approve or deny the consent agenda as presented and/or modified. Clerical errors (such as misspelled words, incorrect account numbers, etc.) which are minor in nature and easily corrected by staff should be presented to the City Clerk, Commission Secretary, or City Manager in advance of the meeting time so as to be corrected prior to the meeting. A correction memo (or pages) will be prepared and distributed to the commission at the time of the meeting for their consideration along with the consent agenda. B). Regular Agenda. All items to be included in the regular agenda shall be presented to the City Manager. City Clerk, or Chairman prior to 12:00 noon on the Tuesday preceding the regular Commission meeting, or not less than three (3) hours prior to any special (or emergency) meeting of the Commission. C). Regular Meeting Agenda Preparation. The City Clerk will assemble and prepare a draft agenda from the issues submitted, and forward the draft agenda to the Chairman prior to the end of the work day on Tuesday. The Chairman will then review. modify (if necessary), and approve the agenda prior to Thursday morning. The final agenda will then be prepared. available. and posted in accordance with State Statutes. Any modifications to the agenda after posting shall be presented to the Chairman for review and approval as far in advance of the meeting as possible, and shall be primarily limited to those items which are time-sensitive in nature which cannot be held until the next regular City Commission meeting. 2. Commission Meetinas. A). Meeting Time. Regular meetings of the City Commission shall commence at 7:30 P.M. unless an alternative time has ben designated by Public Notice. Special meetings of the City Commission shall commence atthe specific time designated by the Public Notice. B). Public Hearings. In keeping with section 166.041 (3) (a) of the Florida Statutes regarding due process, the Second Readings of all proposed Ordinances shall be held during the Public Hearing segment of the agenda. The Commission will accept public input on the individual items appearing on the agenda as each item is addressed by the Commission. Public Hearinas occur when the law (Federal. State, or Local) requires the Commission to receive public input prior to making a decision. After the requirements of due process have been satisfied, the presiding officer will formally close input, and action will be taken by the Commission. C). Audience ParticiDation. Input and issues from members of the audience will be accepted during the time allocated on the agenda as Audience Participation. This time period is designated as the opportunity for public input during the meeting regarding any item of concern or interest, including those items which are presented as a part of the meeting agenda (except Public Hearing items, which are addressed at the time of the Public Hearing). Members of the audience who wish to present an item during Audience Participation shall request recognition from the Chair, and be recognized for that purpose by the presiding officer. Each person recognized for the purpose of addressing the Commission shall step forward to the podium and microphone, identify himself or herself by name and address for the record, and present his or her item. All remarks shall be addressed to the Commission as a body and not to anyone member thereof. No person. other than the Commission and the person having the floor, shall be permitted to enter into any debate or discussion, either directly or through a member of the Commission, without the permission of the presiding officer. Each speaker will be required to follow general meeting decorum, and limit discussion to the topic(s) they are presenting.