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City Commission Meeting & Agenda Policies Adopted March 7, 1994 Page Two of Two Persons introducing items which are lengthy in content and/or technical in nature (containing many detailed points) shall be encouraged to submit such issues or items in writing the City Clerk. for dissemination to the Commission according to normal distribution policies and rules. Such submission shall include the name and address of the submitting person. On occasion, it may be preferable for persons in the audience to present additional information and/or questions regarding an item on the regular agenda at the time the particular item is being presented, rather than during the Audience Participation portion ofthe agenda. Persons desiring to address the Commission for this purpose during the agenda item(s) are required to identify themselves during Audience Participation. (or in written or facsimile form prior to the meeting, presented to the City Clerk or Chairperson), and to state the agenda item(s) they wish to address during the regular agenda. The chairperson will make note of these requests for inclusion during the regular agenda. and will call those indMduals who express this desire at the beginning of the discussion on the individual item on the agenda. following input and/or presentationes) by staff and affected parties. D). Public Meetinas. Public meetings are held to conduct City business in the view of the Public. The public's right to be present at the public meeting does not give the public the right to interfere with the decision making process. disrupt the meeting, or to act as more than spectators. Public inout and oarticioation is encouraged during the Audience ParticiDation portion of the agenda. 3. Decorum. While the Commission is in session, City Commission members and others in attendance shall not, by conversation or otherwise. delay or interrupt the proceedings nor the peace of the Commission and shall obey all orders of the Commission or its presiding officer. The presiding officer shall preserve strict order and decorum at all meetings. Upon request, any Commission member desiring to speak shall address the chair and. upon recognition by the presiding officer, shall confine himself to the question under discussion and shall avoid all personalities and discourteous language. Any Commission member desiring to question the Administrative Staff shall address his question to the City Manager who shall be entitled either to answer the inquiries himself or designate one or more members of the Staff for that purpose. Once recognized, a Commission member shall not be interrupted while speaking unless called to order by the presiding officer. unless a point of order is raised by another member or unless the speaker chooses to yield to questions from another member. All members of the Commission shall accord the utmost courtesy to each other, to City employees, and to public members appearing before the Commission and shall refrain at all times from rude and derogatory remarks. reflections as to integrity, abusive comments. and statements as to motives and personalities. Members of the Administrative Staff, employees of the City. and embers of the audience shall observe the same rules of procedure and decorum applicable to the members of the Commission. While the presiding officer shall have the authority to preserve decorum in meetings, the City Manager also shall be responsible for (and take such disciplinary action as may be necessary) to insure the orderly conduct and decorum of all city employees under his direction and control. The above Meeting & Agenda Policies were adopted by the City Commission through Resolution 94-822 on March 7, 1994.