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CASSELBERRY CITY COMMISSION Minutes of February 10, 2025 — Regular Meeting Page 9 of 12 Audience Participation: No one came forward to address Resolution 25-3481. MOTION: Commissioner Aramendia moved to approve Resolution 24-3481 and related Budget Amendment #25-012, as presented. Motion was seconded by Vice Mayor Busch. Motion carried unanimously by voice vote 5-0. 12. OTHER ITEMS A. Single Source Agreement with Masci General Contractor Inc. for Casselberry Utility Relocation on the Seminole County Oxford Road Expansion Project and Related Budget Amendment 425-014 Staff Presentation: Utilities Director Tara Lamoureux gave an overview of this item which is a request for a Single Source Agreement with Masci General Contractor, Inc. for Casselberry utility relocation on the Seminole County Oxford Road Expansion Project and related Budget Amendment #25-014. Seminole County's Oxford Road Expansion Project is currently underway and includes new drainage, road widening, and a process called surcharging to stabilize a new road being built along Oxford Road. The process of surcharging requires a large amount of soil to compress and stabilize the ground in an area currently containing muck and the surcharge area planned by Seminole County is located on top of the City of Casselberry's existing water main. The massive weight of the soil being used for the surcharge will cause damage to the water main; therefore, the water main needs to be rerouted to avoid the damage. Since the County's contractor, Masci General Contractor, Inc. is already performing the work in the area and can perform the utility relocation, staff requested that they provide a quote to perform the utility relocates within the Oxford Road Surcharge area. The relocation includes removal and reinstallation of approximately 210 feet of 12" PVC water main and the pricing in their quote is consistent with unit prices from the Seminole County Oxford Road Expansion contract. As the Oxford Road Expansion Project is already underway, with the surcharging process beginning within the next month, there is not sufficient time to issue a competitive solicitation for bids on the project and ensure that the relocation can be completed prior to the surcharging process that is scheduled. Therefore, city staff is requesting that the City enter into a Single Source Agreement for Masci General Contractor, Inc. to perform the work utilizing the pricing offered to Seminole County. The City's Procurement Policy authorizes single -source procurement as an exemption to competitive bidding where the purchase must be directed to one source "where circumstances exist that dictate delivery is a critical factor, and only one vendor can meet the time constraint, even though other competitive sources may be available." There is no time to conduct a full competitive, sealed solicitation and ensure the relocation will be completed by the time the surcharging process will begin. The Single Source Agreement provides for the restraint, removal, and reinstallation of the City's potable water main in the Seminole County Oxford Road Expansion Project to avoid drainage and surcharge conflicts in the amount of $154,431.06. Budget Impact: Budget Amendment 425-014 provides adequate funding by increasing the Water & Sewer Renewal & Replacement account #402-0751-536.63-40 and decreasing the Water & Sewer Non - Departmental Contingency Reserve account #401-0190-536.58-00 in the amount of $154,431.06. BA #25-014