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CASSELBERRY CITY COMMISSION Minutes of February 10, 2025 — Regular Meeting Page 8 of 12 English Estates Water Main Replacement Phase I Projects. Five contractors responded and Mercon Construction Company provided the lowest, most responsive and responsible bid in the amount of $2,663,638.30 for the English Estates Water Main Replacement Phase I Project. The city's cost share for third -party Construction Engineering Inspection (CEI) services for the combined projects is $411,450.78. The total cost to the City for the project, including a 5% Contingency, is $3,228,844. Resolution 25-3481 provides authorization for Seminole County to proceed with the award of the City of Casselberry's English Estates Water Main Replacement Phase I Project as part of the Seminole County Oxford Road Sidewalk and Drainage Project to Mercon Construction Company. Budget Amendment #25-012 is necessary to provide additional funding in the amount of $873,256 for the City's share of Construction, CEI costs, and 5% Contingency. Mr. Charres noted that the resolution authorizes approval for the City Manager to approve contingency amount up to 10%; however, only 5% has been budgeted, so staff would have to come back to the Commission for approval if there is a need to allocate more contingency funding above the 5% that is budgeted. In response to a question from the Commission, Mr. Charres advised that since this process is unorthodox in that the project is being done in conjunction with Seminole County, he could not state with certainty how long the project would last since the County's drainage and sidewalk improvements project was included; however, typically, it would take approximately six to eight months to replace the 5000 linear feet of pipe that is involved in the City's water main replacement project. Budget Impact: Funding has been budgeted in the FY2025 Water & Sewer Infrastructure Improvements account for PW 2010 English Estates Water Main Replacement Phase 1 account #402-0751-536.63-40 in the amount of $2,355,588. Additional funding in the amount of $873,256 is needed to provide for the City's project cost. Budget Amendment #25-012 provides sufficient funding by increasing the Water & Sewer Infrastructure Improvements account for PW 2010 English Estates Water Main Replacement Phase I in the amount of $873,256 by reallocating unencumbered funds from the Water & Sewer Infrastructure Improvements account for PW 2307 English Estates Water Main Replacement Phase 2 account #402-0751- 536.63-40 in the amount of $750,000 and the Non -Operating Renewal & Replacement account #402-0000- 389.90-00 in the amount of $123,256. BA #25-012 Explanation of Request: This budget amendment seeks City Commission approval to provide additional funding for English Estates Phase 1 Water Main Replacement in the amount of $873,256. The total cost of the project is $3,228,844 (includes 5% contingency). Account Number Account Description Amount Increase: 402-0751-536.63-40 Infrastructure/PW2010 $873,256 401-0000-389.90-00 Other Non-operating Sources $123,256 Decrease: 402-0751-536.63-40 Infrastructure/PW2307 $750,000 Recommendation: The City Manager and the Utilities Director recommended approval of Resolution 25- 3481 authorizing Seminole County to proceed with the award of the English Estates Water Main Replacement Phase 1 Project as part of the Seminole County Oxford Road Sidewalk and Drainage Project to Mercon Construction Company and related Budget Amendment #25-012.