CC 12/16/2024 Minutes - Laserfiche WebLink

Home Browse Search

CASSELBERRY CITY COMMISSION Minutes of December 16, 2024 — Regular Meeting Page 16 of 21 Public Hearing: Mayor Henson stated this was a public hearing to hear and consider comments and questions regarding Ordinance 24-1616. Mayor Henson opened the floor for public participation. No one came forward to address Ordinance 24-1616. Mayor Henson closed the public hearing relative to Ordinance 24-1616. MOTION: Commissioner Busch moved to adopt Ordinance 24-1616 on second and final reading, as presented. Motion was seconded by Commissioner Divita. Motion carried unanimously by voice vote 5-0. 12. OTHER ITEMS A. Amendment No. 1 to Supplemental Agreement No. 6 with Wharton -Smith, Inc. for a Guaranteed Maximum Price to Construct Dew Drop Park and Related Budget Amendment #25-011 Staff Presentation: Special Projects Manager Martin Butcher gave an overview of this item which is a request for approval of Amendment No. 1 to Supplemental Agreement No. 6 with Wharton -Smith, Inc. for Construction Manager at Risk (CMAR) for Parks Construction projects for a guaranteed Maximum Price (GMP) in the amount of $3,967,816, to construct Project PW 2110 Dew Drop Park Improvements and related Budget Amendment 425-011 totaling $4,277,858 to provide for the GMP, a contingency of $73,478 and funds for direct purchase of playground and exercise equipment of $236,564. The project will include new elements such as a multi -use trail, ADA compliant playground, fitness equipment, new renovated pavilions, tennis court, basketball court, renovated volleyball court, fishing pier, observation deck, sensory garden, educational rain garden, new renovated restrooms and new lighting. The GMP in the amount of $3,967,816 contains a 3% contingency of $110,217 for owner direct purchases in case of unanticipated additional work. The City will also set aside an additional 2% contingency of $73,478.20 that will not be included with the GMP but will be separate. Budget Amendment #25-011 is necessary to provide sufficient funding for the GMP additional contingency of 2% and funding in the amount of $236,564 to cover City direct purchases outside the Owner Direct Purchases (ODP) which includes some of the fitness equipment and similar items. Funding for this project will include the Land Water Conservation Fund grant of $1.5 million, the Recreation Impact Fee of $6,949, and the remaining balance of $2,770,901 will come from the General Fund. If approved, Wharton -Smith will issue a Notice to Proceed on January 7, 2025 and has provided a construction start of the end of January to the beginning of February 2025, a substantial completion date of January 7, 2026, and an anticipated final completion date of March 11, 2026. The timeline for construction will be 366 days from Notice to Proceed and 63 days from substantial to completion. This will be a total of 429 days for construction. hl response to a question from the Commission, Mr. Butcher advised that Wharton-Sinith is fully aware of the time requirements of the grant money and are confident there will be no problem with completing the project within that timeframe. In response to additional questions from the Commission, Mr. Butcher and IT Manager Ed DeJesus advised that there would be surveillance cameras installed for the project and the initial number discussed some time ago was six, but it was believed there would most likely be more.