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CASSELBERRY CITY COMMISSION Minutes of October 28, 2024 — Regular Meeting Page 8 of 12 Account Number Account Description Amount Increase: 402-0000-389.90-00 Other Non-operating Source $1,120,116 402-0751-536.63-40 Infrastructure $1,120,116 Recommendation: Tile City Manager and the Public Works Director recommended Award of Bid for ITB -2024-1208 and execution of an agreement with DBE Management LLC dba DBE Utility Services in the amount of $1,837,909.05 to provide for construction of the Winter Woods Force Main Replacement Project, authorization for the City Manager to approve change orders up to 5% of the base proposal amount, and approval of related Budget Amendment #25-004 to rollover and re -budget $1,120,116 to fully fund the project and provide for contingencies. Audience Participation: No one came forward to address the City Commission regarding this item. MOTION: Commissioner Divita moved to approve award of bid for ITB -2024-1208 and execution of an agreement with DBE Management LLC in the amount of $1,837,909.05 to provide for the construction of the Winter Woods Force Main Replacement Project, authorization for the City Manager to approve change orders up to 5% of the base proposal amount, and approval of related Budget Amendment #25-004 to rollover and re -budget $1,120,116 to fully fund the project and provide for contingencies. Motion was seconded by Commissioner Busch. Motioned carried unanimously by voice vote 4-0. B. Planning and Zoning Commission Board Appointment Introduction: Applications are being presented for consideration for appointment to the Planning and Zoning Commission. City Clerk Donna Gardner stated that the Planning and Zoning Commission consists of seven (7) regular and one (l) alternate member who serve two (2) year terms. In 2022, the City Commission decided to not to fill the alternate member position since there were no quorum issues as a result of the alternate position remaining vacant for an extended period of time. Board members are limited to three (3) consecutive terms on a board. Appointments to fill unexpired terms do not count as a member's first term. The current vacancy on the Planning and Zoning Commission is due to the resignation of Thomas Kirk in August 2024 due to his election to the City Commission on August 20, 2024. Mr. Kirk's term expires on January 31, 2026. Applications on file to date from those who have expressed an interest in serving on the Planning and Zoning Commission are from Thomas Cardenas, Michael Montalvo, Richard Pyne, and Tim Veigle. Ms. Gardner noted that after this item there is another item on the Agenda to consider two reappointments to the Police Officers' and Firefighters' Pension Board and Tim Veigle, who is an applicant for appointment to the Planning and Zoning Commission, is one of those two Pension Board members being considered for reappointment. Therefore, before any action is taken, she wanted to clarify that if the City Commission should appoint him to the Planning and Zoning Commission, he would no longer be eligible for reappointment to the Pension Board. Budget Impact: This item has no impact to the Budget.