CC Minutes 11/10/2008 Regular - Laserfiche WebLink

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CASSELBERRY CITY COMMISSION Minutes of November 10, 2008 - Regular Meeting Page 4 of 32 Office of the State Attorney, 18" Judicial Circuit • Prosecution of City Ordinances (Quarter July 1 - September 30, 2008) Invoice No. CA 102008 $ 400.00 Introduction: The Special Invoice Report policy was adopted bythe Commission to streamline the financial process for approval of certain invoices, awards of bids, initial contracts and change orders on a project in excess of 5% of the total project. Budget Impact: Funds for these invoices are available inthe Administration/Legal budget as follows: Funds for the City Attorney invoice are available from Account No. 001-0140-514.31.01. Funds for the State Attorney invoice are available from Account No. 001-0140-513.31.05. Recommendation: The City Manager and staff recommended approval of the Special Invoice Report B. State Contract Purchase of Network Server Replacements and Related Budget Amendment #09-009 Introduction: This item is for the purchase of blade server equipment from Hewlett Packard to replace existing aging servers that are an integral part of the City's computer systems operations. Budget Impact: The cost of purchasing the proposed servers equipment using the Western States Contract Alliance (WSCA) is $42,575.56 and includes the servers, racks, software and miscellaneous hardware. The State of Florida is included in this contract for preferred purchasing. The funds are available from Account No. 001-0150-513.67.03 (Network Servers). The cost for the blade server for the SCADA system is $3,436.01 and was budgeted in Account No. 401-753-535.67-08. Budget Amendment BA#09-009 is necessary as the funds allocated for the purchase of the six blade servers were in the Fiscal Year 2008 budget and need to be moved to the current fiscal year. Recommendation: The City Manager, the Administrative Services Director and the Public Works Director recommended approval to purchase a total of seven Hewlett Packard blade server replacement systems and related Budget Amendment BA#09-009. BA #09-009: Explanation of Request: Amend budget to rollover funding appropriated in FY 2008 for the purpose of paying for technology initiatives and apportioning for the purpose of acquiring network blade servers. Account Number Account Description Amount INCREASE: 001-0151-513.67-03 Network Servers $42,576 001-0151-513.67-96 Technology Initiatives $26,475 001-0000-389.90-00 Other Non -Operating Sources $69,051