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CASSGLBCRRY CITY COMMISSION <br />Minutes of March 7, 2023 — Pre -Budget Planning workshop <br />Page 9 of 11 <br />City Clerk — City Clerk Donna Gardner <br />Initiatives — Records <br />o Records Coordinator Position <br />o Large format scanner <br />o Additional Records Center shelving <br />o Continued training for staff <br />o Records centralization transition <br />o Public records request software solution <br />o Automated lien search request solution <br />o Minute book replacement — City Commission and Boards <br />Initiatives — Accessibility/Outreach <br />o New resident welcome packets <br />o New business welcome packets <br />o Refresh of City's website <br />o Website ADA (Americans with Disabilities Act) compliance <br />Unfunded Initiatives <br />o Permanent Records Center <br />o City Commission Chambers refurbishment <br />o Portable audio recording system replacement <br />o Modular furniture for use in Chambers to allow for training <br />o Additional public outreach material — digital and printed media <br />o Lobby information kiosk <br />v Seeking two ad lilionai posi.0 ii,s <br />■ Records Specialist <br />■ Board Coordinator <br />o City Mobile app <br />Discussion: Discussion ensued which included: potential addition of positions to assist with media and <br />website remediation for ADA (Americans with Disabilities Act) compliance and ongoing maintenance; rental <br />cost for current off-site records facility at Sunnytown Rd.; ongoing efforts towards centralizing records; ADA <br />compliance issues in the City Commission Chambers, including age of current furnishings and workspace <br />accessibility issues; need for training space when the Police Department relocates and the current building is <br />demolished; benefits of implementing a City Mobile App; Deed to potentially update City Code to provide for <br />expansion of digital signage at City Hall; and efforts to provide expanded customer service through update of <br />the City's website, mobile app, digital signage and integrated systems with better City-wide accessibility. <br />Community Development — Community Development Director Christopher Schmidt <br />o Planning <br />o Developments underway or completed <br />o Initiatives — Planning <br />o Economic Development <br />o Economic Development activity being followed <br />o Approved Site Plans <br />o Initiatives — Economic Development <br />o Community Redevelopment Agency (CRA) <br />0 Building Safety <br />