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CASSELBERRY CITY COMMISSION Minutes of January 23, 2023 - Regular Meeting Page 6 of 10 the next steps. Due to several site issues and constraints discovered during development of the 30% plan Which would significantly hinder the construction of parking, reduce the space available for construction of the park improvements, and would also increase the anticipated project cost to approximately $3.3 million, which is in excess of the parks bond estimate of $2.1 million, staff is requesting consideration to suspend design of project PW 2112 Sunnytown Park Improvements and cancel associated purchase orders to free up those fluids for reallocation to higher priority parks bond projects. At its meeting on January 10, 2023, the Parks and Recreation Advisory Board voted to recommend to the City Commission that it consider reallocating funds for Sunnytown Park to other parks projects, and instead focus on basic maintenance items that need to be addressed for Sunnytown Park. Discussion: A lengthy discussion ensued regarding the proposed suspension of the Sunnytown Park Improvements project and the potential for future development and re -design of the site improvements when funding may become available. In response to questions from the City Commission, Dr. Brock advised that suspension of the project and cancelling the associated purchase orders would fi•ee up approximately $162,000 in funding that was currently encumbered with design, and then the $1.95 million in the FY 2023 budget for construction of Sunnytown Park could be freed up and directed to a higher priority park at a future time if needed. Budget Impact: There is no immediate City Budget impact associated with this item, but there may be fixture impacts depending on guidance received. Recommendation: The City Manager and the Public Works & Utilities Director requested guidance from the City Commission regarding the next steps for project PW 2112 Sunnytown Park Improvements. Audience Participation: No one came forward to address this item. MOTION: Commissioner Meadows moved to suspend project PW 2112 Sunnytown Park Improvements, and to free up funds currently dedicated for the project for use on other pending parks projects, with the intention of readdressing improvements to Sunnytown Park at a future date to be determined when cost certainties and economic conditions allow. Motion was seconded by Commissioner Busch. Motion carried 4-1 by voice vote, Commissioner Albritton dissenting. B. Volunteer Board Appointments The Board Appointment Policy provides for consideration of reappointments first and for alternate members to be considered first to fill any regular member vacancies that may occur. Board members are limited to three consecutive terms on a board. In 2022, the City Commission decided not to fill the alternate member positions on both the Planning and Zoning Commission and the Parks and Recreation Advisory Board. There were no quorum issues as a result of these positions remaining vacant. Appointments to fill an unexpired term do not count as a member's first term. The City Clerk will provide additional background information and guidance, as needed.