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CASSELBERRY CiTY COMMISSION Minutes of October 10, 2022 — Regular Meeting Page 8 of 11 MOTION: Commissioner Busch moved to adopt Ordinance 22-1571 on second and final reading, as presented. Motion was seconded by Vice Mayor Aramendia. Motion carried unanimously by voice vote 5-0. 12. OTHER ITEMS A. Update on Hurricane Ian Impact and Response Staff Presentation: City Manager Randy Newlon provided an update on the efforts of staff to respond to the impact of Hurricane Ian which included declaration of a State of Emergency by the City Manager and confirmation of the State of Emergency by the City Commission; keeping the Gee Creek weir down to allow the City's lakes to stay at the lowest sustainable level; inspection and clearing of storm drains, temporary removal of fish screens; securing of City facilities and construction sites; closing of City Hall and other City facilities September 27th through October Is'; placement of key staff at water plants, the reclamation facility and the public works complex; placement of emergency generators at key lift stations and key traffic signals; opening the Emergency Operations Center on September 28t1 and staffing with personnel divided into alternating 12 -hour day and night shifts; deployment of Police A and B squads simultaneously for both days and nights along with officers not usually assigned to patrol; staff utilization of an incident tracking system to allow for call center and other incidents to be immediately assigned to responsible staff and overseen by the Incident Commander for progress; constant posting and updating of information to the City's website and social media sites; deployment of key staff, when safe, to assess damage and intervene where possible; notification to the City's debris collection contractor to proceed with bringing in resources to start pickup of debris; clearing of all roads of trees and debris; 24-hour staffing of the water reclamation facility; and extension of the State of Emergency for an additional seven days on October 2nd. The City's debris contractor spent Monday, October 10"' organizing and will begin sending collection trucks out on October I I" which will clear debris by zones. Debris will be taken to the golf course to be reduced and then transported for final disposal. The golf course will be fully restored when work is completed. The Preliminary Damage Assessment estimates $1,542,223 in damage to the Casselberry community. The City is estimated to be eligible for $864,420 in Public Assistance to aid in the recovery from Hurricane Ian. The City has experienced no known major infrastructure damage, no water main breaks, and the State of Emergency lapsed as of October 10, 2022. Mr. Newlon expressed his thanks to all the staff who working during, after, and who will continue to work on the continued recovery from Hurricane Ian. He specifically thanked Deputy Chief Becton for acting as Incident Commander leading the emergency response, City Clerk Donna Gardner for tirelessly putting out information on the City's website and social media sites, and all those who staffed the Emergency Operations Center (EOC) and were in the field during and after the storm, which included staff from every City department, including Public Works, Community Development, Finance, Administrative Services, Administration, and the Police Department. Discussion: A brief discussion ensued related to the call volume and types of calls received on the citizen help line and issue tracker. In response to a question from the City Commission, Mr. Newlon advised that in anticipation of the storm the City had suspended all utility lock off activity and that suspension has been extended through the next three weeks to get through all four cycles in order to avoid putting any unnecessary stress on citizens who may be incurring additional costs just coping with the storm; however, there had been no suspension of late fees at this time. Each of the City Commissioners expressed appreciation to staff for the way preparations and responses had been handled, noting that the City's