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CASSELBERRY CITY COMMISSION Minutes of January 24, 2022 — Regular Meeting Page 7 of 10 regular member vacancy, so the Commission may consider alternate member Jim Burnett for a first full term. All appointees' terms will be through January 31, 2024. MOTION: Vice Mayor Aramendia moved to reappoint regular member Alva (Ed) Bowman to a second full term and regular member Dan Hale to a third full term to the Planning & Zoning Commission, terms effective through January 31, 2024 Motion was seconded by Commissioner Busch. Motion carried unanimously by voice vote 5-0. MOTION: Vice Mayor Aramendia moved to appoint alternate Jim Burnett as a regular member for a first full term to the Planning & Zoning Commission, term effective through January 31, 2024. Motion was seconded by Commissioner Busch. Motion carried unanimously by voice vote 5-0. Ms. Gardner advised that with the appointment of Mr. Burnett as a regular member, a vacancy for the alternate position had been created, and there were three applicants remaining who had each selected Planning & Zoning Commission as their primary choice, noting that both Mr. Contrucci and Mr. Parkhurst had also applied for the Parks and Recreation Board while Mr. Yeargain had only applied for Planning & Zoning Commission. This appointment for the alternate position would be for a first full term effective through January 31, 2024. Discussion: Discussion ensued amongst the Commissioners and Ms. Gardner as to whether an alternate was needed for the Planning & Zoning Commission. Ms. Gardner advised that the attendance log from the beginning of the pandemic indicated that during all of 2021 there was a vacancy in the alternate position for both the Planning & Zoning Commission and Parks and Recreation Advisory Board and there were no quorum issues during that period. In response to questions from the City Commission regarding whether it would be necessary to bring the matter up as a future agenda item for further discussion on removing the requirement for an alternate, Ms. Gardner stated that an ordinance would need to be brought forward for consideration by the City Commission to amend the section of City Code for both the Parks and Recreation Advisory Board and the Planning & Zoning Commission if it was the Commission's desire to eliminate those alternate positions. In response to a question from Commissioner Meadows, Ms. Gardner clarified that the City Commission was not required to fill vacancies unless there was a quorum issue. Each of the Commissioners agreed that it was preferred to not go through the process of drafting an ordinance and they were okay with not selecting an alternate until such time as there appeared to be an issue with having a quorum for meetings. Ms. Gardner advised that applications are kept on file for a year, and as vacancies occur, they are resubmitted to the City Commission for consideration at that time. CONSENSUS: The City Commission agreed by consensus to defer appointment of an alternate to the Planning & Zoning Commission until such time as there is a quorum issue, and it is felt necessary to appoint an alternate. Parks & Recreation Advisory Board The Parks & Recreation Advisory Board consists of five (5) members and one (1) alternate who serve two- year terms. The board appointment policy provides for consideration of reappointments first. Two regular