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CASSELBERRY CITY COMMISSION Minutes of January 10, 2022— Regular Meeting Page 8 of 13 A. Award of Bid and Construction Agreement with Stage Door II Inc for Construction of Lake Kathryn Circle Complete Street Improvements Project and Related Budget Amendment #22-018 Staff Presentation: Deputy Public Works Director/City Engineer Kelly Brock stated that consideration of approval to award a bid and execute a Construction Agreement with Stage Door II, Inc. in the total amount of $3,631,917.00 for construction of the Lake Kathryn Circle Complete Street Improvements project and approval of related Budget Amendment #22-018 is requested. The project will narrow Lake Kathryn Circle down to the City's standard of twenty (20) feet, which will provide enough space for some landscaping and a wide sidewalk along the eastern side and complete the sidewalk up to the Wisteria Drive/Laura Street intersection. It will also include sanitary sewer expansion and water main improvements. Dr. Brock added that he believes this is the first project the City has done where the City is actually doing the septic conversion as part of the project rather than having the homeowner do that after the fact and $807,000 in state funding has been received to assist the City with doing that, and the City will also receive credit from the Department of Environmental Protection for the nutrient removal associated with that as part of the Lake Jessup Basin Management Action Plan. The total cost of the project is approximately $3.6 million. Of that, the base bid was $3.47 million and there are approximately $157,000 in bid alternates. Staff anticipates some of the bid alternates will be needed, such as installation of conduit for lighting, and others will require more if needed, so staff felt the bid alternates should be secured as part of the budget and the award. The budget also includes a five (5) percent contingency. The project is funded by the state grant, the water and sewer utility, and the third general penny sales tax. Multimodal impact fees will be used to assist with expansion of the sidewalk, which is a legitimate use of that funding source, and the tree replacement fund will fund the trees. Start of construction is anticipated within the next few weeks upon award of the bid and the project will take approximately thirteen (13) months to complete, so if all goes well, completion date should be approximately March of 2023. In response to a question from the City Commission, Dr. Brock advised that the conduit for future electrical was put into the contractor's bid because it is difficult to line up with Duke Energy to install the conduit while the project is being built, so the idea is to put the conduit in now under the City's contractor, pay for it, and then Duke Energy can come in later and pull the wire and put in the acorn lighting that is typically installed in that corridor, which will be a much easier process. Budget Impact: Budget Amendment #22-018 serves to establish a budget for the State grant revenue and the application of same. Tree Replacement Fund and partial local sales tax is already budgeted, and this will add additional appropriation from sales tax, Multimodal Impact Fee, and the water/sewer utility to fully fund the project. A detailed list of affected funds and accounts is included as part of Budget Amendment #22-018. BA #22-018 Explanation of Request: This item seeks City Commission approval to provide funding for PW 1805 Lake Kathryn Circle Complete Street Improvements Project in the amount of $2,590,216 and recognize the State Grant in the amount of $807,554. Account Number Account Description Amount Increase: