CC 09/13/2021 Minutes - Laserfiche WebLink

Home Browse Search

CASSELBERRY CITY COMMISSION Minutes of September 13, 2021 — Regular Meeting Page 8 of 19 and FDOT is covering the vast majority of the construction, engineering, and inspection services. In total, there are approximately $3 million worth of federal funds have been dedicated to this project and Dr. Brock expressed appreciation to FDOT and MetroPlan for their assistance in making this project happen. The City Commission commended Dr. Brock and all the City staff who had worked to get federal funds for the project. Budget Impact: There is no FY 2020-2021 budget impact associated with this item, but $24,183 in local funding will be needed per the LAP (Local Agency Program) Agreement. Sufficient local funding is included in the City's FY 2021-2022 Proposed Budget in Infrastructure Surtax (Sales Tax) Fund Infrastructure Account 114-0710-541.63-40. After full execution of the LAP Agreement, a future budget Amendment will be brought forward as needed to recognize federal revenue and expenditures. Recommendation: The City Manager and the Public Works Director recommended approval of Resolution 21-3262. Audience Participation: No one carne forward to address Resolution 21-3262. MOTION: Vice Mayor Busch moved to approve Resolution 21-3262, as presented. Motion was seconded by Commissioner Aramendia. Motion carried unanimously by voice vote 5-0. B. Resolution 21-3263. — Locally Funded Agreement with Florida Department of Transportation to Provide for Construction Engineering and Inspection Services for the Sunset Drive Livable Street Improvements Project The City Clerk read Resolution 21-3263 by title, as follows: "A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CASSELBERRY, FLORIDA, APPROVING AND AUTHORIZING THE EXECUTION OF A LOCALLY FUNDED AGREEMENT WITH THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION IN ORDER TO PROVIDE FOR CONSTRUCTION ENGINEERING AND INSPECTION SERVICES FOR THE SUNSET DRIVE LIVABLE STREETS (FROM OXFORD ROAD TO BUTTON ROAD) PROJECT; PROVIDING FOR CONFLICTS, SEVERABILITY, AND EFFECTIVE DATE." Staff Presentation: Deputy Public Works Director/City Engineer Kelly Brock stated that Resolution 21- 3263 provided for approval of a Locally Funded Agreement with the Florida Department of Transportation (FDOT) to provide for construction engineering and inspection (CEI) services for the Sunset Drive Livable Streets (from Oxford Road to Button Road) Project (City project number PW 1818). (Ref. ITB -2021-0719) Dr. Brock noted that FDOT had extended the courtesy to allow the City to essentially use FDOT's continuing contract in order to get CEI services for the project, which saved countless hours of procurement and staff time since they did not have to go out and procure those services on a project specific basis which can take months and a lot of time. In addition, FDOT is currently fully funding the current negotiated price for CEI which is $368,000 of federal funds that are committed to the project. However, because things happen during a project, FDOT has created this policy requesting that the local governments commit 15% of that amount as a set-aside so those things could be addressed quickly as they may come along, and that