CC 11/16/2020 Minutes - Laserfiche WebLink

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CASSELBERRY CITY COMMISSION Minutes of November 16, 2020 — Regular Meeting Page 18 of 22 comes up, but mostly responding to RFI's (Requests for Information), and that Bentley would be with the project all the way through closeout. He noted that the amount of $229,881.01 was approximately 2% of the total construction cost, which was low, as typically these services are 5-6% of construction costs. In response to questions from the City Commission, Mr. Kranston advised that typically responses to RFI's are made within three (3) days, and if there was something that required discussion amongst the team, they would reach out to other team members such as Wharton -Smith to get the issues resolved. He noted that in the industry, shop drawings would take approximately 10 business days, but Bentley's standard practice was to turn it around in 2-4 days. Mr. Gisclar added that one of the reasons Bentley had been chosen as the architect for the project was because they were located in Longwood, and it was beneficial to have someone close who could respond quickly to any issues that arose. He added that Wharton -Smith was also local, and that would benefit the City, as well. Budget Impact: Sufficient funds were budgeted in the FY21 adopted budget in several Capital Improvement Fund Building Improvement accounts and Debt Proceeds account #305-0000-384.00-00. The funding of the debt proceeds is addressed in a different agenda item on this Commission agenda. Recommendation: The City Manager and the Public Works Director recommended approval of Change Order No. 3 to the Agreement with Bentley Architects + Engineers, Inc. for Design Services for the Public Works Department Complex to provide post design services in the additional amount of $229,881.01. Audience Participation: No one came forward to address the Commission regarding this item MOTION: Commissioner Aramendia moved to approve Change Order No. 3 to the Agreement with Bentley Architects + Engineers, Inc. for Design Services for the Public Works Department Complex to provide post design services in the additional amount of $229,881.01, as presented. Motion was seconded by Commissioner Busch. Motion carried by voice vote 4-1, Commissioner Albritton dissenting. C. Appointment of Seminole County School District Public Schools Facilities Planning Committee Representative Staff Presentation: City Manager Randy Newlon stated that the appointment of a City of Casselberry representative to the Seminole County School District Public Schools Facilities Planning Committee (PSFPC) was requested due to Commissioner Bill Hufford's leaving the City Commission. Community Development Director Chris Bowley gave a brief overview of the committee's makeup and purpose, which was mainly deciding the policy for the interlocal agreement, addressing school concurrency issues and facility planning such as new schools when student numbers increase due to development. He advised that he was the City's representative to the Planning Technical Advisory Committee (PTAC), a subcommittee to the PFSPC on the staff level. City Clerk Donna Gardner added that there was no set schedule for the meetings; however, the meetings were typically morning meetings on a weekday. Commissioner Busch stated lie would be willing to serve as the City's representative to the committee. Budget Impact: There is no impact to the City Budget.