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CASSELBERRY CITY COMMISSION Minutes of October 14, 2019 — Regular Meeting Page 16 of 20 Budget Impact: There is no impact to the City Budget, Recommendation: The City Manager and the Community Development Director recommended adoption of Ordinance 19-1523 on second reading. Public Hearing: Mayor Glancy stated this was a public hearing to hear and consider comments and questions regarding Ordinance 19-1523. Mayor Glancy opened the floor for public participation. No one came forward to address Ordinance 19-1523. Mayor Glancy closed the public hearing relative to Ordinance 19-1523. MOTION: Vice Mayor Aramendia moved to adopt Ordinance 19-1523 on second and final reading. Motion was seconded by Commissioner Busch. Motion carried unanimously by voice vote 5-0. 12. OTHER ITEMS A. Award of Bid and Construction Agreement with McMahan Construction Company, Inc. for the Water Reclamation Facility Improvements Project and Related Budget Amendment #20-008 Staff Presentation: Assistant Public Works Director/Utility Manager Tara Lamoureux stated that this item was a request for award of bid and authorization for execution of an agreement with McMahan Construction Company, Inc. in the amount of $1,528,130 and approval of related Budget Amendment #20- 008, which provide for the Water Reclamation Facility Improvements Project. (Ref: #ITB -2019-0534) Discussion: Discussion ensued regarding various issues related to this item, including whether anyone had documented what the differences were between the estimates and the bids which were received; recent project cost overruns; inclusion of the 10% contingency; increased construction, materials and labor costs; positive reputation of the company being proposed for the bid award; condition of and replacement and repair needs for pumps and filtration systems; future repair and maintenance and rehab projects; anticipated timeframe for plant closure during the project; identification of valve issues; project funding via rollover and transfer of funds previously dedicated for other less critical projects; future projects to be included in the 5 -Year Capital Improvements Program (CIP); and possibility for grant funding for portions of proposed cleaning and maintenance projects. Budget Impact: A detailed list of affected funds and accounts is included as part of Budget Amendment #20-008. BA #20-008 Explanation of Request: This item seeks City Commission approval to rollover and reclassify FY 2019 budgeted funds that will instead be expended in FY 2020 for the Water Reclamation Facility Pump Station Improvements Project in the amount of $1,270,500. It also seeks approval to provide additional funding for the construction agreement with McMahan Construction in the amount of $410,443. The total cost of the project is $1,680,943 ($1,528,130 plus $152,813 10% contingency).