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CASSELBERRY CITY COMMISSION Minutes of November 15, 2017 — Joint Workshop Page 3 of 7 Deficiencies and Deferred Maintenance o Maintaining What We Have ® The Master Plan identified significant needs relating to existing deficiencies and deferred maintenance. With the $200,000 the Commission allocated the City has started to address these needs: ® Branch Tree Park — repaired fence a Lake Concord Park — replaced dead trees and put Promenade on regular maintenance schedules; wayfinding signage scheduled to go in on both ends of boardwalk later in FY 18 ® Casselberry Greenway — repaired bench area; new ADA compliant sidewalk and moving of car stops are planned for later FY 18 ® Dew Drop Park — pavilion roof repair and rails around drainage outfalls scheduled for FY 18 ® Lake Hodge Park — basketball and tennis courts scheduled for resurfacing; drainage problems have been addressed and bench is scheduled for replacement. Baseball backstop to be removed, gravel parking to be paved, and the area around the pavilion has been filled and sodded ® Lancelot Park — signage has been added ® Secret Lake Park — shrubs have been removed between courts and replaced with lower groundcover. Selection process is in progress for large playground unit with ADA accessibility ® Sunset Park — shoreline vegetation has been cleared out for fishing; washout near the headwall has been filled and sodded ® Surmytown Park — parks rules signs are planned for FY 18 ® Wirz Park — trail signage has been added depicting distance traveled o What we still need to do: ® Citywide — Conduct a Florida accessibility code FAC and ADA accessibility inventory and develop implementation plan for noted improvements o Moving Forward ® The City has allocated additional funding to Parks Maintenance for FY 2018 by $200,000 • This sustained level of allocated funding will eventually resolve all Deficiency and Deferred Maintenance issues from the plan QUESTION: Do you support the continued higher funding for Parks Maintenance? Discussion: Discussion ensued relating to the proposed $200,000 increase in funding for parks maintenance including whether or not that amount would be sufficient; what past funding has been; whether there are any provisions for the cost of catastrophic events such as hurricanes; and comparisons to other cities as far as parks maintenance funding. In response to questions from the Board and Commission, Mr. Newlon advised that the City is required to maintain emergency reserves which would be used in the case of a major storm, etc., with expected reimbursements to the reserves from FEMA of anywhere from 75-80%. Staff advised that expectations were to catch up on the deferred maintenance within five years and move forward with ongoing maintenance after that time, and that the previous parks and maintenance budget had averaged approximately $1 million and was now $1.2 million, an increase of around 20%. Ms. Corless advised that the question of