Laserfiche WebLink
CASSELBERRY CITY COMMISSION <br />Minutes of October 30, 2017 — Special Meeting <br />Page 10 of 23 <br />M. Purchase of Southern Software Records Management System and Related Budget <br />Amendment #18-007 <br />Introduction: Consideration to purchase a records management system from Southern Software in the <br />amount of $7,646.00 for use by the Police Department to streamline and modernize the way their inventory <br />and employee information databases and records are maintained and approval of related Budget <br />Amendment #18-007 are requested. <br />Budget Impact: There is no impact to the City Budget. The Police Department will provide funding for <br />this system from their Operational Supplies account #001-0610-521.52-00. Under Budget Amendment <br />#18-007, the Police Department will transfer $7,646.00 to the Information Technologies Department to <br />facilitate this purchase. The funds will be distributed to the following IT accounts: <br />1. $5,096.00 to Operational Supplies/Software acct. #001-0151-513.52-10 <br />2. $2,550.00 to Contractual Services acct #001-0151-513.32-10 <br />BA # 18-007 <br />Explanation of Request: This item seeks City Commission approval to provide funding for the purchase <br />of Southern Software Records Management System in the amount of $7,646 to be utilized by the Police <br />Department. <br />Account Number <br />Account Description <br />Amount <br />Increase: <br />001-0151-513.52-10 <br />Operating Supplies/Software <br />$5,096 <br />001-0151-513.34-00 <br />Contractual Services <br />$2,550 <br />Decrease: <br />001-0610-521.52-00 <br />Operating Supplies <br />$7,646 <br />Recommendation: The City Manager and the Police Chief recommended approval to purchase the records <br />management system program from Southern Software in the amount of $7,646.00. <br />N. Agreement with Eola Technology Partners, LLC for Information Technology <br />Management Services <br />Introduction: Consideration of an agreement with Eola Technology Partners, LLC for the award of <br />Information Technology Management Services for the City effective January 1, 2018 in an amount not to <br />exceed $900,000 for five years ($180,000 per year) without prior written approval is requested. [Reference: <br />RFP 2017-0232] <br />Budget Impact: Funds have been appropriated in the FY 2018 adopted budget for FY 2018, in account <br />#001-0151-513.31-00. <br />