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CASSELBERRY CITY COMMISSION Minutes of March 27, 2017 — Regular Meeting Page 10 of 12 A. Procurement Information Report for the period 02/01/2017 through 02/28/2017 Mr. Newlon advised that the Procurement Information Report for the month of February, 2017 was contained in the Commissioners' agenda packets for review. He noted that the report contained information about minor contracts that were issued under delegated authority of staff during this period. • Advised that with the Neighborhood Improvement Grant awards that occurred earlier in the meeting, there remained approximately $33,000 in budgeted funds and requested a consensus from the Commission on whether they wished to roll the amount back into fund balance, or earmark it for some other beneficial use. Discussion: A lengthy discussion ensued in which each of the Commissioners expressed their points of view about the possible uses for the remaining funds, including rolling it over into the grant program for next year; utilizing it for additional neighborhood improvements such as streetscaping, signage, painting of electrical boxes, or other beautification measures which have been discussed in the past but not funded; replacement of the tables and chairs outside the clubhouse at the golf course; and upgrading signposts and lampposts throughout the Lakes District to provide a cohesiveness in the district. The Commission as a whole expressed a desire to reinvest the remaining grant funds into additional neighborhood improvements with a focus on the Lakes District, and to look into replacement of the outdoor furniture at the golf course clubhouse if other funding was not available. The Commission agreed by consensus to direct staff to look into those recommendations. Mr. Newlon advised that he would get with staff to pursue both those courses and bring information back to the Commission. He noted that a budget amendment would also be needed to reallocate the funds. Advised that a request had been made to move the time of the next regular City Commission meeting on April 10, 2017 from 5:00 p.m. to 4:00 p.m. due to the beginning of Passover. Commissioner Solomon explained that April 10th was the first night of Passover and she and her family generally had the first Seder at 6:00 p.m. and she would be unable to arrive on time if the Commission meeting was held at the regular 5:00 time. She respectfully requested that her fellow Commissioners agree to change the meeting time to 4:00 p.m. for the April 10, 2017 meeting only. CONSENSUS: The City Commission agreed by consensus to change the starting time for the April 10, 2017 regular Commission meeting from 5:00 p.m. to 4:00 p.m. • Advised that Martin County had to pay almost $400,000 in attorneys' fees as a result of a public records lawsuit involving Commissioners using private emails for City business. She advised the Commissioners to forward any City business-related emails received on their private email to their City email to avoid the possibility of similar liability issues for the City. Ms. Gardner added that they should also use only their City email addresses to send or respond to any City -related business.