|
j3asis of Bids /Proposals
<br />The words "BID" and "PROPOSAL," shall be interpreted to have the same meaning for purposes of these specifications,
<br />terms and renditions. Bidder will include all cost Items; failure to comply may be cause for rejection, No segregated bids
<br />or proposals, or assignments will be considered, it.is the intent of the City to promote competitive bidding. It shall be the
<br />responsibility of the bidder to advise the :Purchaslhg Manager of any language, requirements, etc, or any combination.
<br />thereof, which the bidder feels may inadvertently restrict or limit the requirements stated in the specifications to a single
<br />vendor or manufacturer, Such notifloation must be made in writing at least 6-working days prior to opening date and time
<br />Of the bid /proposal.
<br />Rid Prices
<br />The bidder warrants by virtue of bidding that the prices, terms and conditions quoted in this bid will be firm for a period of
<br />ninety (90) days from the date of the bid opening unless otherwise specified by the bidder, and shall hot be amended after
<br />the date and time of the bid opening. Any attempt by a successful bidder to amend said bid prices except as otherwise
<br />provided herein shall constitute a default.
<br />Amounts specified heroin are for fixed price work or products, including all prices for equipment, labor and materials
<br />required to perform the work or deliver the products) specified herein. The bidder, having familiarized itself with the local
<br />conditions, and conditions listed here, proposes to furnish all labor, materials, equipment and other items, facilities and
<br />services, without exception, for the proper, execution and completion of the contract, and if awarded the contract, to
<br />Complete the required work or deliver the required product(s) as specified within the bid/proposal package set forth
<br />by the City of Winter Park.
<br />Deliver
<br />All prices shall be P.O.B. Destination, Winter Park, Florida. Delivery date and warranties must be written out and
<br />submitted with bids. We Insist delivery dates, as specified, be ittet. There will be no addilional charge for multiple delivery
<br />locations.
<br />Contract Term
<br />Unless otherwise agreed in a written document approved and signed by the City, the contract shall be in effect for 12
<br />consecutive months from the date the Mayor or other authorized signer signs the contract on behalf of the City. There
<br />shall be the option of renewal for a possible second, third, fourth and fifth 12 -month period (not to exceed 60 months in
<br />total), after written consent of both parties and approval by City Commission or City Manager, Approximately sixty days
<br />prior to expiration of the Initial contract period, the successful bidder will be notified by the City that it seeks an extension,
<br />or told of the City's decision of cancellation, To be effective and enforceable, any changes in the scope of services or
<br />prices Intended to apply in a renewal or extension period most be presented by City staff to the City Commission for
<br />1 approval.or rejectioh, Upon written cons. ent_ of.. ba�l7 ...partles_.an.tt..approval of the City Commission or City Manager, the
<br />contract will be renewed for the second, third, fourth or fifth term.
<br />Invoi,cirg & Payment
<br />Unless otherwise agreed to by the City, payment terms will be thirty (0) days net from receipt of invoice unless an
<br />appropriate prompt payment discount is provided and accepted, Payment shall bo made by the City only after the items
<br />awarded to a. vendor have been received, Inspected and found to comply with award specifications, free of damage or
<br />defect and properly Invoiced, and the invoices Is In all respects satisfactory to the City and appropriate for payment, All
<br />Invoices shall boar the purchase order number or IFB /RFP number, Payment for partial shipments may not be made
<br />i unless that is specified in the bid.
<br />VISA Acceptance
<br />The City of Winter park has Implemented a purchasing card program, using the VISA platform. Successful bidder may
<br />receive payment from the City by the purchasing card in the same manner as other VISA purchases, VISA acceptance
<br />preferred but Is not the exclusive method of payment. Please indicate your ability to accept VISA In the space provided
<br />on the bid form.
<br />Taxes
<br />The City is exempt from Federal Excise and Sales taxes. Tax exemption number., State 1186 - 801262170804
<br />
|