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CASSELBERRY CITY COMMISSION Minutes of September 10, 2012 — Regular Meeting Page S of 14 R. NEWLON, AND THE CITY OF CASSELBERRY; PROVIDING FOR CONFLICTS, SEVERABILITY, AND EFFECTIVE DATE." Staff Presentation: Mr. Newlon stated that at the last meeting he had the great honor of being appointed to be the permanent City Manager, and he wished to express how grateful he was for the opportunity. He further stated that with the assistance of Vice Mayor Hufford and City Attorney Katie Reischmann, an employment agreement had been drafted which was being presented for the Commission's consideration at this time. He added that it was a generous agreement, but taken on balance with others executed in Seminole County, he felt it to be very reasonable and simple. He further added that highlights of the agreement were a salary of $125,000 and other benefits and other provisions for termination which were built into the agreement. Vice Mayor Hufford explained that there was a reduction in the salary and phone and car allowances from the employment agreement of the previous City Manager. She added that the terms in the agreement were in line with the surrounding communities, and the benefits were the same as those offered to other city employees. Discussion: Discussion ensued regarding the terms of the proposed employment agreement, including salary and benefits (including accruals of leave time); termination and severance; powers and duties, (including termination of department heads); annual evaluations; and continuation of health benefits. Mr. Newlon clarified that the first formal evaluation would take place during the first quarter of Fiscal Year 2013 -2014, after completion of a full year of service. Ms. Reischmann explained that most of the cities with which she is familiar did not have a formal process for evaluation of the city manager, but that she could research it and check with other cities that do have a formal process in order to assist with developing what the City's process would be. Mr. Newlon stated he would be willing to reduce the time for extension of health benefits from 18 months to 12 months, but he felt the 20 weeks of severance was fair at this level and requested that the Commission approve it. After additional discussion, the Commission agreed as a whole that it would accept the terms of the agreement with the reduction to the extension of health benefits from 18 months to 12 months as the only change. The Commissioners all commended Mr. Newlon, Vice Mayor Hufford and Ms. Reischmann on the successful negotiation of the employment agreement. Ms. Reischmann and Mr. Newlon also thanked Vice Mayor Hufford, stating that it was a smooth negotiation process. In response to questions from the Commission, Ms. Reischmann advised that there would need to be two votes; one for the suspension of the Charter residency requirement, and one for the approval of the employment agreement. Audience Participation: Mr. John Casselberry, 700 South Lost Lake Lane, voiced concerns about the suspension of the residency requirement, suggesting that if the requirement to live in the City limits was suspended, there should at least be a distance requirement limiting how far outside the City limits the City Manager could live. MOTION: Commissioner Solomon moved to suspend the Charter residency requirement for the duration of Mr. Newton's employment. Motion was seconded by Commissioner Miller. Motion passed unanimously by voice vote 5 -0.