CC Minutes 10/24/2011 - Laserfiche WebLink

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CASSELBERRY CITY COMMISSION Minutes of October 24,2011 — Regular Meeting Page 3 of 9 A. Special Invoice Report Introduction: The Special Invoice Report policy was adopted by the Commission to streamline the financial process for approval of certain invoices, awards of bids, initial contracts and change orders on a project in excess of 5% of the total project. The following items have been reviewed by the affected departments and are being presented for approval: Brown, Garganese, Weiss & D'Agresta, P.A. ® City Attorney Services for September 2011 Invoice #48393 $22,736.35 Budget Impact: Funds for the City Attorney invoice are available in FY 2011 Budget Account No. 001 -0140- 514.31 -01. This payment will be accrued and applied to FY 2011 through the fiscal year end closing process. Recommendation: The City Manager and staff recommended approval of the Special Invoice Report. B. Budi;et Amendment #12 -004 — Retention of Unclaimed Evidence /Abandoned Pro pert Introduction: Consideration of Budget Amendment #12 -004 to retain unclaimed evidence and abandoned property in the amount of $15,280.65 for Police Department use is requested. Budget Impact: The budget amendment will increase the Police Department's operating supplies account (001- 0610 - 521.52 -00) by $10,000, small tools and equipment (001- 0610 - 521.56 -00) by $5,281 and recognize the revenue of $15,281 in the miscellaneous income (001- 000 - 369.93 -00). BA #12 -004 EXPLANATION OF REQUEST: This item seeks Commission consideration and approval of Budget Amendment # 12 -004. During the Police Department's annual audit of its Property and Evidence room a total of $15,281 was identified as being unclaimed evidence or abandoned. These monies are assigned to events between 1981 and 2009. The Police Department is not obligated to retain these monies indefinitely under Florida State Statute 705. The Police Department has vastly exceeded the requirements of Florida State Statute 705 and pursuant to the Statutes may retain the said monies for its own use. It is recommended the Police Department's Operating Supplies (001 - 0610- 521.52 -00) be increased by $10,000, Small Tools and Equipment (001- 0610 - 521.56 -00) be increased by $5,281, and recognize the revenue of $15,281 in Miscellaneous Income (001- 0000 - 369.93 -00).