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CASSELBERRY CITY COMMISSION Minutes of December 10, 2012 — Regular Meeting Page 6 of 19 F. Resolution 12 -2446 — Agreement with the Florida Department of Transportation for Irrigation Maintenance and Upgraded Landscaping Improvements for the U.S, Highway 17 -92 and State Road 436 Interchange Project and Related Budget Amendment #13 -020 "A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CASSELBERRY, FLORIDA, AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF CASSELBERRY AND THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR LANDSCAPING IMPROVEMENTS AND IRRIGATION MAINTENANCE PERTAINING TO THE U.S. HIGHWAY 17 -92 AND STATE ROAD 436 INTERCHANGE PROJECT; PROVIDING FOR CONFLICTS, SEVERABILITY, AND EFFECTIVE DATE." Introduction: Resolution 12 -2446 approves the agreement submitted by the Florida Department of Transportation for landscaping improvements and irrigation maintenance for the U.S. Highway 17 -92 and SR 436 Interchange Project, in an amount not to exceed $128,000.00 without prior authorization, and authorizes the Mayor to execute said document on behalf of the City. Approval ofrelated Budget Amendment #13 -020 is also requested. Budget Impact: The funds that are to be sent to FDOT will be held in an escrow account from which the expenditures will be paid once the project undergoes construction. The Locally Funded Agreement is for an amount not to exceed $128,000 without prior written authorization. The funds associated with this item must be disbursed to FDOT within 14 days of the execution of the agreement in full payment for the estimated cost of the project. Budget Amendment #13 -020 appropriates funds for the expenditure in account 001 -0720- 541.46 -00 ($80,000) and account 401- 0751- 536.46- 01($48,000). Funding is drawn fiom fund balance for the General Fund ($80,000) and the Water and Sewer utility Fund ($48,000). BA #13 -020 Explanation of Request: This item seeks City Commission approval to provide funding for costs associated with irrigation, sidewalk improvements and inclusion of four (4) architectural City logos (City identification) related to the Highway 17 -92 /SR 436 Flyover Project. This budget amendment will provide sufficient funding necessary for the City to execute an agreement with the Florida Department of Transportation not to exceed $128,000. Account Number Account Description Amount Increase: 401- 0000 - 389.90 -00 Other Nonoperating Sources $48,000 401- 0751 - 536.46 -01 Repair & Maintenance /Water $48,000 001- 0720 - 541.46 -00 Repair & Maintenance $80,000 001- 0000 - 389.90 -00 Other Nonoperating Sources $80,000 Recommendation: The City Manager and the Public Works Director recommended approval of Resolution 12 -2446 and related Budget Amendment #13 -020.