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CASSELBERRY CITY COMMISSION Minutes of February 25, 2013 — Executive Session and Regular Meeting Page 15 of 19 community should be notified of the vacancy; and whether the appointment should be made with or without community input. Commissioner Hufford expressed that she felt it was the Commission's responsibility under the Charter to appoint someone and she would prefer that someone be appointed who had some experience with serving on boards and who had some knowledge of government. She added that she would be willing for the Commission to go ahead and make an appointment at tonight's meeting. Commissioner Aramendia stated he also felt it was important to make an appointment as quickly as possible in light of the upcoming projects. He suggested the Commission should be prepared to make the appointment at the next Commission meeting. Mayor Glancy stated she felt strongly that an appointment should not be made without hearing citizen input. She added that she felt the community needed to receive notification about the vacancy, as there may be qualified people who would be interested. She further added that since this would be the second appointment in recent months and those two appointments would comprise 40% of the vote from the dais, she felt it was very important to take some time to formulate a process and make the selection a fair process that would be acceptable to both the Commission and the community. Both Commissioner Hufford and Mayor Glancy reiterated that a decision could not actually be made tonight because the vacancy was not official, and that what could be discussed would be the process the Commission would follow in order to make the appointment. Commissioner Hufford suggested she would like to look at applications and be ready to make a decision in two weeks, at which time citizens could also be present and make their comments. She added that she felt this would be a fair process and that would be her recommendation. Vice Mayor Solomon stated that the Commission had an enormous responsibility to make an appointment and she felt they should exercise that responsibility. She stated she thought Commissioner Miller had indicated a willingness to change the effective date of his resignation. Commissioner Miller responded that he was amenable to whatever was in the best interests of the community and if the Commission preferred an earlier date, he would change it. He added that the date he had chosen was what he had discussed with the City Attorney and they had determined it would give the most flexibility. Ms. Reischmann cautioned the Commission that not only should they not vote to fill the vacancy, but they should also not vote on a process to fill the vacancy because the vacancy did not yet exist. She stated that although it may appear logical to decide on a process, they should not do so until there was an actual vacancy on the Commission. She added that she wanted to ensure things were done correctly so the process would not be challenged. She further added that Commissioner Miller was obviously free to make his resignation effective on any date he desired. Discussion: Discussion continued regarding possible effective dates for Commissioner Miller's resignation and the timing of the subsequent appointment in order to comply with the Charter's 30 -day and second regular meeting requirements. Mayor Glancy also felt that a process should be developed and there should be time allowed for input from the community. Commissioner Miller announced that he would make his resignation effective tonight, February 25, 2013 at 8;15 p.m. and would finalize his resignation letter with the City Clerk. Discussion: Discussion ensued about formulation of a fair process for the appointment of a replacement to Commissioner Miller's vacant seat, including the possibility of an application and interview process, and providing for community input.