CC Minutes 02/25/2013 - Laserfiche WebLink

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CASSELBERRY CITY COMMISSION Minutes of February 25, 2013 — Executive Session and Regular Meeting. Page 16 of 19 CONSENSUS: The City Commission agreed by consensus that a two -week process to accept applications and to hear from the community regarding an appointment to vacant Commission Seat 2 would be acceptable. The City Clerk asked for clarification on the actual application process. Discussion: Additional discussion ensued regarding the format of the application; deadline for application submission; advertising and notification; and additional parameters for going forward in the process. CONSENSUS: The City Commission agreed by consensus to utilize the following criteria for the application process: 1) Utilize the City's volunteer board application; 2) Applications to be submitted to the City Clerk; 3) Applicants may attach a resume, bio, or other documentation of qualifications to the application; 4) Applicants must complete a Residency Affidavit; 5) Applicants must be qualified electors of the City; 6) Notification of the vacancy will be made by placing an ad in the Orlando Sentinel announcing the vacancy and the application process and deadline; 7) Notification will also be made via the City's website; email blast using the list for citizens receiving the City's monthly newsletter; and the City's bulletin board; 8) Deadline for submission and acceptance of applications to fill the vacant Commission seat will be Thursday, March 7, 2013 at 12:00 noon. 9) Submitted applications will be provided immediately upon receipt by the City Clerk to each member of the Commission via email. 10) Commissioner Hufford also suggested that the Commission members could also reach out individually to people they know who may have shown an interest in serving. Ms. Reischmann clarified that since Commissioner Miller had made his resignation effective prior to the end of tonight's meeting, the March 11, 2013 meeting would be considered the second regular meeting as mandated in the Charter, and as there were only four remaining Commissioners there was a potential for a tie vote. She stated it would be necessary to remain at the meeting until such an issue was resolved; otherwise, the City Clerk would be required to call a special election. In response to questions from the Commission, Ms. Gardner stated that she estimated that the cost of a special election would be between $12,000- $15,000, assuming the Commission opted for the eight -day early voting period and three polling places were opened. She added that this cost did not include the possibility of a runoff election, if needed. Ms. Gardner reiterated the steps agreed upon by the Commission for the application process for clarification. She added that copies of all of the applications received, including the Residency Affidavit, would also be