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CASSELBERRY CITY COMMISSION Minutes of January 14, 2013 — Regular Meeting Page 10 of 23 N. Sole Source Purchase from Southern Sewer Equipment Sales for Repairs to the Public Works Department's Vac -Con Sewer Truck Introduction: Consideration for the sole source purchase from Southern Sewer Equipment Sales to perform necessary repairs to the Public Works Department — Distribution/Collection Division's Vac -Con Sewer Truck in the amount of $70,471 is requested. Budget Impact: This repair was previously budgeted and funds to cover the repair cost of $70,471 are available in the Public Works Distribution and Collection Machinery and Equipment Account #401 -0751- 536.67-22. Recommendation: The City Manager and the Public Works Director recommended approval of the sole source purchase from Southern Sewer Equipment Sales. O. Reclassification and Title Change of Public Works Senior Staff Assistant Position Introduction: Consideration to redefine the Senior Staff Assistant position in the Public Works Department and change the title to Management Analyst is requested. Background: The Public Works Department is currently in the process ofreorganizing to improve efficiency, effectiveness, and fiscal responsibility. The Public Works Department administers and manages atremendous amount of the overall budget of the City. An integral part of this reorganization includes improving the administrative accountability of the internal budgetary process as it relates to Public Works. To ensure compliance with applicable City, State and Federal policies, procedures, regulations, and to provide a seamless integration with the Finance Department, the Public Works Department is requesting approval to reclassify the existing Senior Staff Assistant position and change the title to Management Analyst with expanded duties and responsibilities. Discussion: A reclassification of the Public Works Senior Staff Assistant position and a new job title of Management Analyst are proposed. This position shall analyze and monitor expenditures of current and future operating and capital budgets for the entire Public Works Department, track project disbursements, monitor grant funding for timely requests for reimbursement, be responsible for the maintenance of sensitive and confidential information, and be the liaison between the Public Works and Finance Departments for accounting, purchasing and budgetary matters. These duties will be in addition to the normal day -to -day responsibilities of the current Senior Staff Assistant position, including support and assistance to the Public Works Director. It is important to emphasize that this redefinition of the Senior Staff Assistant position eliminates the need to create an additional position. Budget Impact: The current pay grade for the Senior Staff Assistant position is Pay Grade 21. Based on the advanced analytical skills and technical knowledge required of financial and administrative systems, standards, policies and procedures, the proposed reclassification of the Senior Staff Assistant position to Management Analyst is Pay Grade 25 with a mid -point salary of $46,585. Funding is available in the Public Works Administration personal services budget.