CC Minutes 06/11/2012 - Laserfiche WebLink

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CASSELBERRY CITY COMMISSION Minutes of June 11, 2012 — Regular Meeting Page 7 of 18 H. Sole Source Purchase of Replacement Extrication Tools and Equipment Introduction: Consideration for the sole source purchase of replacement vehicle extrication tools and equipment in the amount of $99,825.80 from Rescue Systems Unlimited to replace aged and technologically obsolete equipment currently in use within the Fire Department is requested. Budget Impact: Funds to cover the purchase of Genesis Rescue tools and equipment from Rescue Systems Unlimited in the amount of $99,825.80 were budgeted and are available in the Fire Department Equipment Replacement Fund's Machinery and Equipment/Equipment Other Account (302- 0310 -522- 67.35). Recommendation: The Interim City Manager, Fire Chief and Purchasing Agent recommended approval for the sole source purchase of replacement vehicle extrication tools and equipment in the amount of $99,825.80 from Genesis Rescue Systems. I. Purchase of Motorola Replacement Communications Equipment and Related Budget Amendment #12 -056 Introduction: Consideration to amend the original budget for the purchase of specified radio equipment for the Fire Department, and approve the purchase of the specified radio equipment in the amount of $291,249 and related Budget Amendment #12 -056 is requested. Budget Impact: Purchasing authorization for the amount of $291,249 to replace the Fire Department's current aging radio equipment inventory with new digital capable radio equipment is requested. The Assistance to Firefighter's Grant (AFG) will provide funding in the amount of $219,368. The required City match ($54,842) plus the funds required to purchase next generation capable equipment ($28,950) is $93,792. Budget Amendment #12 -056 will shift money from Fire Department operating accounts to pay forthe upgrade — Acct. #001 - 0310- 522.52 -00 ($15,000) and Acct. #001 - 0310 - 522.12 -01 ($13,950). Funds for the City's grant match ($54,842) are already available in Account #302 - 0310- 522.67 -35 in the Equipment Replacement Fund. The Fire Department's scheduled CIP (Capital Improvement Program) item for radio equipment replacement in FY2016 will be removed from the CIP due to the receipt of the grant and utilization of Federal funding to meet this needed equipment replacement. BA #12 -056 Explanation of Request: This item seeks City Commission approval to provide funding for costs associated with the purchase of specified radio equipment for the Fire Department associated with the Assistance to Firefighters Grant (Project #AFG11) awarded in December Of 2011. Total grant revenue is $274,210 with a 20% City match. The Fire Department reviewed and has selected an upgraded portable radio to ensure compatibility and utility of the radios with future upgrades and enhancements to be implemented with Seminole County's radio system. This budget amendment will provide sufficient funding for the City to execute a purchasing agreement reflecting the cost of upgraded models with Motorola Communications and Seminole County government.