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CASSI',LBI',RRY CITY COMMISSION Minutes of September 27, 2010 -Regular Meeting Page 6 of 19 G. Resolution 10-2173 - Agreement with Neel-Schaffer, Inc. for Primary Emergency Debris Monitoring Services "A RESOLUTION OF THE CITY OF CASSELBERRY, FLORIDA, APPROVING AND AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH NEEL-SCHAFFER, INC. FOR EMERGENCY DEBRIS MONITORING SERVICES; PROVIDING FOR CONFLICTS, SEVERABILITY AND EFFECTIVE DATE." Introduction: Resolution 10-2173 provides for an agreement with Neel-Schaffer, Inc. to provide emergency debris monitoring services for the City effective October 1, 2010 and remain in effect until November 1, 2013 with the option of two one-year extensions. This agreement will allow for monitoring of debris loading sites, temporary debris storage and reduction sites, and debris disposal sites following adebris-generating occurrence such as a hurricane or other catash•ophic event. In an effort to ensure rapid response time and available resoruces to the City, two vendors were selected to provide this service in the capacity of primary and secondary: Budget Impact: The City has secured pricing per the activity that will be performed and will be in effect for the duration of the agreement. Per FEMA guidelines, most funds expended will be reimbursable to the City provided cort•ect documentation and reporting of the expenditures are submitted to FEMA. In the event of a qualifying emergency during the contract period, a budget amendment will require approval by the City Commission to authorize spending out of fund balance reserves. Recommendation: The City Manager and the Administrative Services Director recommended approval of Resolution 10-2173. H. Resolution 10-2174 -Agreement with Corzo Castella Carballo Thompson Salman (C3TS) for Secondaly Emergency Debris Monitoring Services "A RESOLUTION OF THE CITY OF CASSELBERRY, FLORIDA, APPROVING AND AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH CORZO CASTELLA CARBALLO THOMPSON SALMAN (C3TS) FOR EMERGENCY DEBRIS MONITORING SERVICES; PROVIDING FOR CONFLICTS, SEVERABILITY AND EFFECTIVE DATE." Introduction: Resohtion 10-2174 provides for an agreement with Corzo Castella Carballo Thompson Salman (C3TS) to provide emergency debris monitoring services for the City effective October 1, 2010 and remain in effect until November 1, 2013 with the option of two one-year extensions. This agreement will allow for monitoring of debris loading sites, temporary debris storage and reduction sites, and debris disposal sites following adebris-generating occurrence such as a hurricane or other catastrophic event. Ili an effort to ensure rapid response time and available resources to the City, two vendors were selected to provide this service in the capacity of primary and secondary. Budget Impact: The City has secured pricing per the activity that will be performed and will be in effect for the duration of the agreement. Per FEMA guidelines, most funds expended will be reimbursable to the City provided correct documentation and reporting of the expenditures are submitted to FEMA. In the event of a