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CASSi'rLBiJRRY CITY COMMISSION Minutes of September 27, 2010 -Regular Meeting Page 5 of 19 Introduction: Resolution 10-2171 provides for an agreement with SRS, Inc. to provide emergency debris management services for the City effective October 1, 2010 and remain in effect until November 1, 2013 with the option oftwo one-year extensions. This agreement will allow for emergency road clearing, hazardous tree, tree stump and tree removal, and right-of--way debris management following adebris-generating occurrence such as a hurricane or other catastrophic event. In an effort to ensure rapid response time and available resources to the City, three vendors were selected to provide this service in the capacity of primary, secondary, and tertiary. Budget Impact: The City has secured pricing per the activity that will be performed and will be in effect for the duration of the agreement. Per FEMA guidelines, most funds expended will be reimbursable to the City provided correct documentation and reporting of the expenditures are submitted to FEMA. In the event of a qualifying emergency during the contract period, a budget amendment will require approval by the City Commission to authorize spending out of fiord balance reserves. Recommendation: The City Manager and the Administrative Services Director recommended approval of Resolution 10-2171. F. Resolution 10-2172 -Agreement with CrowderGulf for Tel•tiar~gency Debris Services "A RESOLUTION OF THE CITY OF CASSELBERRY, FLORIDA, APPROVING AND AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH CROWDERGULF FOR EMERGENCY DEBRIS MANAGEMENT SERVICES; PROVIDING FOR CONFLICTS, SEVERABILITY AND EFFECTIVE DATE." Introduction: Resolution,10-2172 provides for an agreement with CrowderGulfto provide emergency debris management services for the City effective October 1, 2010 and remain in effect until November 1, 2013 with the option of two one-year extensions. This agreement will allow for emergency road clearing, hazardous tree, tree stump and tree removal, and right-of--way debris management following adebris-generating occurrence such as a hurricane or other catastrophic event. In an effort to ensure rapid response time and available resources to the City, three vendors were selected to provide this service in the capacity of primary, secondary, and tertiary. Budget Impact: The City has secured pricing per the activity that will be performed and will be in effect for the duration of the agreement. Per FEMA guidelines, most funds expended will be reimbursable to the City provided correct documentation and reporting of the expenditures are submitted to FEMA. In the event of a qualifying emergency during the contract period, a budget amendment will require approval by the City Commission to authorize spending out of fiord balance reserves. Recommendation: The City Manager and the Administrative Services Director recommended approval of Resolution 10-2172.