06-1649 Agenda Policies - Laserfiche WebLink

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EXHIBIT "A" City Commission Meeting & Agenda Policies Adopted February 13, 2006 1. Al!enda Items. A. Consent Agenda. The consent agenda shall be limited to those items which are reasonably expected to be approved by the Commission. Items placed on the consent agenda will not be discussed or debated at any length, other than brief questions or clarifications. If one or more members of the Commission wish to discuss or debate anyone or more issue(s) on the consent agenda, he or she may make a request to move such issue( s) from the consent agenda to the regular agenda by the form of a motion, second, and vote. One singular motion and vote will be taken to approve or deny the consent agenda as presented and/or modified. Clerical errors (such as misspelled words, incorrect account numbers, etc.) which are minor in nature and easily corrected by staff should be presented to the City Clerk, Commission Secretary, or City Manager in advance of the meeting time so as to be corrected prior to the meeting. A correction memo ( or pages) will be prepared and distributed to the Commission at the time of the meeting for their consideration along with the consent agenda. B. Regular Agenda. All items to be included in the regular agenda shall be presented to the City Manager or City Clerk prior to 12:00 noon on the Tuesday preceding the regular Commission meeting, or not less than three (3) hours prior to any special (or emergency) meeting of the Commission. C. Regular Meeting Agenda Preparation. The City Clerk will assemble and prepare a an agenda from the issues submitted, and forward the draft agenda to the Mayor prior to the end of the work day on Tuesday. The Mayor will then review the agenda to ensure items previously requested publicly by the City Commission are included; and, if so, will approve the agenda prior to Wednesday noon. The final agenda will then be prepared, available, and posted in accordance with State Statutes. Any additions to the agenda after posting shall be presented to the City Commission for review and approval as far in advance of the meeting as possible, and shall be primarily limited to those items which are time-sensitive in nature which cannot be postponed to the next regular City Commission meeting. 2. Commission Meetinl!s. A. Meeting Time. Regular meetings of the City Commission shall commence at 7:00 P.M. unless an alternative time has been designated by Public Notice. The City Commission shall vote at 9:30 p.m. whether the agenda will be modified in light of the time remaining. Special meetings of the City Commission shall commence at the specific time designated by the Public Notice. 2