CC Minutes 02/17/2007 - Laserfiche WebLink

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Page I of I Adm - Exec Asst to eM (J. Romboli) From: Blips50@aol.com Sent: Friday. February 16, 2007 6:21 AM To: Adm - Exec Asst to CM (J. Romboli) Cc: Adm - City Manager (8 Lipscomb) Subject: Proposed FYOB Table of Organization and 5-Year CIP Budget Memo to department directors It's budget time and there's a tax revolt going on. Who knows what will come out of the legislature this year and increasing the homestead exemption, "save our business" tax caps, portability of the homestead exemption, and other options are considered in Tallahasse this Spring. As a result, being the prudent municipal directors that we are, we will start by preparing a budget showing no changes. An alternate budget will be prepared including the prospect that seems to be the most likely right now--milage roll back + 3% COLA + 3% for good measure, or one showing Just the increase of the homestead exemption to $50,000. Whatever the alternate scenario is will probably become more evident as more information comes out of Tallahassee. For right now, I would like for you to prepare your proposed Table of Organization (organization chart) for your department and submit to me on or before February 26, 2007. No additional employees are to be submitted. You may suggest areas where we can reduce the employee ranks and methodology for pursuing. If you have an extremely critical personnel need, please submit and justify as a supplelmental request. Based on our discussions, we have some critical needs, some of which may be accomplished by shifting resources, improving technology, etc., so we will need to be prepared to work cooperatively on accomplishing our overall mission of providing the best quality services that we can based on the resources that we have. Additionally, prepare your proposed capital improvements budget and submit on or before March 2, 2007. All capital submissions should include revenues to pay for the expenses. Besides the capital expenses, all capitai submissions should show the financial impact on anticipated personnel and O&M costs for each submission. For items that you are interesting in pursing in which there are no revenues or insufficient revenues, please submit them as a supplemental request. Additionally, there are a number of outstanding projects that have not been scheduled. If these projects are funded, please revise the caapital budget indicating when we could realistically perform the work. For those departments that receive revenues from fees or rates, please provide comparative infomation using our "peer cities" as benchmarks showing how/why you are have derived your proposed fees and/or fee adjustments. The peer cities that the departments will benchmark against should be ready by next staff meeting. The Finance Department will be providing more information and approprite forms for budget submittal soon. Hopefully, we will have the proposed budget schedule at our next staff meeting also. There will be more discussion on these concepts at our staff meeting next week. Judi, prepare and get out ASAP! Thanks, B 2/26/2007