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<br />J 7. Desil!n/Build: A single contract with a linn for the design and construction of a capital <br />improvement construction project. <br /> <br />J 8. Emerl!ency Purchase: Procurement made in response to cel1ain emergencies or when the <br />delay caused by complying with all governing rules, regulations, and/or procedures would be <br />detrimental to the health, safety and welfare of the City and/or its citizens or would create a <br />hardship on the reasonable conduct of business in a timely fashion. Lack of planning, or <br />funding surpluses, do not justiJY emergency purchases. <br /> <br />19. Formal Contract: Represents a legal obligation on the part of each party to the formal <br />contract, which results from both parties' signatures being affixed to the contract documents <br />and some additional obligation imposed by law. <br /> <br />20. Commodities: Any tangible personal property otber tban services or real property. <br /> <br />2 I. Invitation for Bids: All documents, whether attacbed or incorporated by reference, utilized <br />for soliciting sealed bids for the procurement of construction, comodities, and/or services. <br /> <br />22. Letter of Renewal: A document, generated by either party, to renew or extend the contract <br />in accordance with the terms of the original contract. Contract renewals will be requested by <br />the department head and prepared and approved by tbe City's Purchasing Agent or designee <br />per contract documents. <br /> <br />23. Mandatorv Bid Amount: The minimum dollar amount established by the City at and above <br />which the formal competitive sealed bid process shall be used, except as otherwise provided <br />herein . <br /> <br />24. Continuinl! Services Contract: A continuing contract to retain the services of a <br />consultant(s). The authorization for performance of services by the consultant shall be in <br />written form issued and executed by the City and signed by the consultant. <br /> <br />25. Notice to Proceed: A written notification from the Purchasing Agent to the contractor to <br />establish comencement of the contractor's responsibilities under the provisions of the <br />contract. <br /> <br />26. Non-Responsive Bidder, Proposer, or Respondent: Any vendor responding to an <br />Invitation to Bid, Request for Proposals, Request for Statement of Qualifications who does <br />not submit the required signed documents or submits incomplete requested documents <br />and/or information. <br /> <br />27. Public Record: Upon award recomendation or ten (10) days after opening, Invitation to <br />Bid, Request for Proposals, Request for Statement of Qualifications and Request for <br />Information, becomes public records and shall be subject to public disclosure consistent with <br />Chapter I 19, Florida State Statutes. <br /> <br />28. Procurement: Buying, purchasing, renting, leasing or otherwise acquiring any commodities <br />and/or services for public purposes in accordance with the law, rules, regulations and <br />procedure intended to provide for the economic expenditure of public funds. It includes, but <br />is not limited to, all functions which pertain to the obtaining of any supplies, materials, <br />equipment and/or services including construction projects and capital improvement projects, <br />as defined herein, required by the City. <br /> <br />4 <br />