CC Minutes 11/15/2004 - Laserfiche WebLink

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CASSELBERRY CITY COMMISSION Minutes of November 15, 2004 R Work Session Page 3 of 4 3. ACTION TO READ ORDINANCES AND RESOLUTIONS Suggestion: A single motion to approve and read by title only any ordinance or resolution presented to the Board with an appropriate second could expedite Board discussion/action. Reason: Now, a separate motion/second to read an ordinance or resolution is voted upon. Then the Board discusses the issue. After discussion, a motion to approve with second is then voted upon. Usually, meeting procedures/guidelines require a motion to be on the floor (moved for adoption) prior to it being discussed. Commission Discussion/Consensus: Commission consensus was to continue to read Ordinances and Resolutions by title only without requiring a motion to do so. The Mayor will direct the City Clerk to read each title. 4. COMMITTEE/BOARD APPOINTMENT POLICIES Issue: How appointments are made and voted upon. Curreut Practice: Nominations are presented to the full Board and voted upon. Nominees receiving a majority vote are duly appointed. Option: Mayor Goff has proposed to establish the individual right of each City Commissioner to nominate an appointee to each of the various volunteer boards. Those appointments would then be ratified by the entire Commission. Commission Discussion/Consensus: Commission consensus was to continue the current appointment policies and establishing initial and continual training for Board Members to ensure that they are consistent in how they apply their authority. Staff was directed to work on finding ways to expand the pool of qualified applicants and achieving a better geographical mix of residents on each board. Staff will also further research possible background checks and refinement of the application form to possibly help delineate qualifications of the applicant for each Board appointment requested. 5. OTHER PROCEDUREIPOLICY ISSUES Commission Discussion/Consensus: Commission consensus was to direct staff to develop a request card for audience members to fill out at meetings and request to address agenda items or any other matter, eliminating the current practice requiring audience members to request to speak to an item during Audience Participation. The request cards can be turned in to the City Clerk any time prior to the matter being considered. The request cards will suggest that participants try to limit their input to five minutes and provide information as to the City Commission's new meeting procedures. The Code requirement of approval of the agenda by the Mayor prior to distribution, and general meeting decorum issues including individual Commissioner rights to ask questions directly to Charter Officers during meetings were discussed.