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CASSELBERRY CITY COMMISSION Minutes of March 24, 2025— Rcgular Meeting Page 9 of 14 Staff Presentation: City Engineer Jane Dai gave an overview of Resolution 24-3492 which provides for a Cooperative Agreement with the United States Department of Agriculture — Natural Resources Conservation Service (NRCS) for Gee Creek Watershed debris removal and erosion control, consisting of up to $1,164,308.20 in federal funding. Approval of related Budget Amendment #25-023 is also requested. Following Hurricane Milton, Public Works staff observed significant erosive damage at multiple locations within the Gee Creek Watershed, and debris, including 24 dead trees, along approximately 3,000 feet of Gee Creek. Staff determined that there is potential for risk to public and private property associated with these areas, especially if they are exposed to additional major storms without protective improvements. In December 2024 the City submitted a request to NRCS for funding assistance for impacts due to Hurricane Milton. NRCS and City staff conducted damage surveys together in December 2024 which resulted in a Damage Survey Report (DSR) for the Gee Creek Watershed. This report identified erosion issues and proposed fixes with cost estimates. It also included 2,400 cubic yards of debris along Gee Creek within the City limits and associated costs for removal. In February 2025, the City applied for federal assistance based on the DSR and received approval for financial assistance not to exceed $1,164,308.20 in federal funding. NRCS has approved a project to address the areas identified in the DSR which include channel stabilization near The Palms at Casselberry; channel stabilization near 190 S Triplet Lake Drive; and debris removal along Gee Creek within the City limits. To execute the project and receive the funding the City must enter into a Cooperative Agreement with NRCS. The total maximum federal funding for the project is $1,164,308.20, which includes up to $1,058,462.00 for construction and up to $105,846.20 for technical assistance. A local match is not required. However, it should be noted that local funding may be necessary to fully cover design and construction costs if proposals/bids come in higher than estimated. This will be addressed if needed via future agenda items. Work must be completed by April 2026 unless a time extension is granted. In response to questions fi-om the Commission, Ms. Dai confirmed that none of the homeowner's property depicted in the photos presented had been lost due to the erosion; however, due to the potential for property loss in the event of more erosion due to storms, staff and the consultant were considering the use of steel sheet pile for the site to prevent that from occurring. Budget Impact: Budget Amendment #25-023 recognizes the revenue from the NRCS grant and allocates design and construction expenses accordingly. BA #25-023 Explanation of Request: This budget amendment seeks City Commission approval to recognize the grant awarded by the Natural Resources Conservation Service for Gee Creek Watershed Debris Removal and Erosion Control Project (due to Hurricane Milton) in the amount of $1,164,308. Account Number Account Description Amount Increase: 110-0000-331.10-04 NRCS Gee Creek Watershed $1,164,308 110-0740-538.63-27 NRCS Gee Creek Watershed/PW2517 $ 415,000 110-0740-538.63-27 NRCS Gee Creek Watershed/PW2516 $ 643,462 110-0740-538.63-28 NRCS Gee Creek Watershed/PW2516 $ 105,846 Recommendation: The City Manager and the Public Works Director recommended approval of Resolution 25-3492, related Budget Amendment #25-023, and authorization for the City Manager to execute no -cost time extensions to the Agreement, if needed.