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CASSELBERRY CITY COMMISSION Minutes of November 18, 2024 — Regular Meeting Page 8 of 37 H. Amendment to the FY 2025 Budget, Appendix A, Classification/Pay Grade Schedule Staff Presentation: City Manager Randy Newlon explained that the amendment referenced in Item H had to do with modifying Appendix A of the City's Budget, which is the Pay and Classification Schedule for all the approved and authorized jobs within the City, which created new job classifications with tiers, such as a Position 1 /I1. This gives employees the ability to be hired with the basic requirements of a position, as well as the opportunity to be promoted to higher levels after gaining qualifications, skills and abilities. Typically, amendments to the lists and schedule are made each year as part of the budget process; however, although there were some opportunities that were being considered at the time of adoption of the Pay Plan, they did not get included in the budget adoption process. Therefore, the Administrative Services Department is requesting that the Commission consider amending these positions by placing tiers on them to provide for potential growth and avoid the possibility of someone in these positions topping out and being unable to attain a higher salary. Mr. Newlon stated that the purpose of these amendments was for retention, job satisfaction and maintaining a stable workforce. Budget Impact: There is no impact on the City Budget. Recommendation: The City Manager and the Administrative Services Director recommended approval of the position retitles and pay grade assignments. Audience Participation: No one came forward to address this item. MOTION: Vice Mayor Aramendia moved to approve item H - Amendment to the FY 2025 Budget, Appendix A, Classification/Pay Grade Schedule to adjust position titles and pay grade assignments, as requested. Motion was seconded by Commissioner Busch. Motion carried unanimously by voice vote 5-0. Reorganization of the Administration Department and Related Budget Amendment #25-008 Staff Presentation: City Manager Randy Newlon stated this was a request for reorganization of the Administration Department which currently consists of the City Manager, who supervises the Executive Assistant to the City Manager, and the City Clerk, who supervises the Deputy City Clerk, .Records Coordinator, and Staff Assistant I, and he has seen an opportunity at this time to achieve a higher level of efficiency in different areas and would like the Commission to consider allowing him to change the category and responsibilities of the Executive Assistant to an Assistant City Manager. Mr. Newlon stated five of the seven cities in Seminole County have either an Assistant City Manager or a Deputy City Manager which provides for a level of support and redundancy that the City of Casselberry does not currently have. He further stated the position is being requested in the interest of better efficiency, more productivity, stability of the department workforce, and the opportunity, if needed, to assist with transition from one City Manager to the next. Mr. Newlon stated that he was recommending promoting his Executive Assistant, Lorie Mertens -Black to be the Assistant City Manager, as she has a Bachelor's Degree in Public Relations, a Master's Degree in Public Administration, and an extensive career at the City of Hollywood, including being a department head and acting as Interim City Manager for a period prior to her retirement, which he