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CASSELBERRY CITY COMMISSION Minutes of.lune 24, 2024 — Regular Meeting Page 7 of I I 12. OTHER ITEMS A. Award of Bid and Construction Agreement with Cathcart Construction Company for Northgate Phase 1 Water Main Replacement Project and Related Budget Amendment #24-051 Staff Presentation: Acting Utility Divisions Director .liovani Charres gave an overview of this item which is a request for consideration to award Bid ITB -2024-117, approve a construction agreement with Cathcart Construction Company for Northgate Phase 1 Water Main Replacement Project, and approve related Budget Amendment #24-051. This capital improvement project is included in the City's Potable Water Master Plan and will replace existing water mains in the Northgate community, which is part of the English Estates community in unincorporated Seminole County due to their age and pipe materials. This specific phase is west of Oxford Road, north of Derbyshire Road and south of Hunterfield Road. The Phase l project will replace approximately 10,500 linear feet of water main and abandon an additional approximately 2,300 linear feet of asbestos cement. The pipes were installed in the 1960's and are nearing the end of their life span. The old pipes being abandoned will be filled with cement grout and abandoned in place. The new pipe will be installed via open cut trenching using a much sturdier PVC pipe material. The contractor will be required to restore areas to previous condition, including any backfilling of trenches that are opened, and repair of any driveways, roadways, and landscaping disturbed during the project. The project also includes additional hydrants that will be installed to meet proper fire hydrant spacing, and any hydrants currently there will be replaced in place. The engineering firm, Tetra Tech, Inc., which provided the design and limited construction, estimated the cost for the project at approximately $2.4 million. An Invitation to Bid was issued in April and two bids were received in the amounts of $2.7 million and $3.9 million. The lowest and most responsible bid was Cathcart Construction Company in the amount of $2.7 million. This item also requests approval of Budget Amendment #24-051 which allocates ARPA (American Rescue Plan Act) funding to this project. Most of the funding for this project will consist of ABPA funds with the remainder being funds that were previously budgeted. A 5% contingency has been included in the allocation in the event any change orders are needed, and it is also being recommended that the City Manager be authorized to approve change orders up to 5% of the base proposal amount. Budget Impact: Budget Amendment #24-051 increases the ARPA (American Rescue Plan Act) Distribution & Collection Infrastructure account 4124-0751-536.63-40 in the amount of $2,887,124 and the ARPA Non -Operating Source account #124-0000-389.90-00 in the amount of $2,227,220. It also reallocates unencumbered funds previously budgeted for the Windward Square Water Main Replacement Project (PW 1808) in the amount of $290,054, removes the roll-over project budget established in the Renewal and Replacement Fund account #402-0751-536.63-40 in the amount of $1,866,007 and instead creates a transfer from the 402 fund to the ARPA fund to support project funding in the amount of $659,904. Recommendation: The City Manager and the Public Works & Utilities Director recommended an award of Bid for ITB -2024-1171 and execution of an agreement with Cathcart Construction Company in the amount of $2,749,642 to provide for construction of the Northgate Phase I Water Main Replacement Project, authorization for the City Manager to approve change orders up to 5% of the base proposal amount, and approval of related Budget Amendment #24-051.