24-3434 Adopting Amended Board Appointment Procedures Policy

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EXHIBIT "A" BOARD APPOINTMENT PROCEDURES POLICY 1. It is essential that a complete Volunteer Board Application be submitted to the City Clerk's Office in order for an applicant to be considered for appointment to any City Board or as the City's representative to any other board. Only City employees who are eligible to serve as the City's representative to any board are exempt from completing a Volunteer Board Application Form. Unless specifically noted otherwise in the advertisement for a vacancy, City Boards require applicants to be residents of the City of Casselberry. 2. To express interest in appointment to a City Board or as the City's representative to any other board, an applicant is required to submit an application with the City Clerk's Office at least one (1) week prior to the City Commission meeting where appointments are to be made for that board. Employees who are eligible to serve as the City's representative on any board must notify the City Clerk's Office in writing at least one (1) week prior to the City Commission meeting where appointments are to be made for that board. 3. Board openings will be advertised on the City's website for at least two (2) weeks prior to the deadline for submitting applications with City Clerk's Office to be considered for appointment by the City Commission at the meeting where appointments are to be made for that board. 4. The bulk of appointments are generally made at the second City Commission meeting in 3anuary annually. Other appointments are made at their unique term expirations or upon a vacancy occurring on a board. 5. The City Clerk's Office will send notifications out to sitting Board Members whose terms are set to expire at least 30 days prior to their term expiration, requesting that they submit new applications if they desire to be considered for reappointment. The City Clerk's Office will also send out notifications to those sitting Board Members who have reached their term limits and are not eligible to seek reappointment to the same board. 6. The City Cleric will review the applications to determine that the applicants meet the eligibility requirements for the board(s) being applied for. Applicants will be subject to a background check. The City Manager and City Clerk will determine internally if there is a reason to challenge an applicant's qualifications based on the background check information. 7. Selection Process a. Voting shall take place in the following order: 1) Planning and Zoning Commission; 2) Parks and Recreation Advisory Board; 3) Police Officers' and Firefighters' Pension Board; and then any other Boards in the order set by the City Commission. b. Votes on reappointments will be completed first. Incumbents' attendance records will be included in the agenda materials for review. Resolution No. 24-3434 Page 2