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CASSCLBERRY CITY COMMISSION Minutes of December 11, 2023 — Regular Meeting Page 3 of 30 Discussion: The following invoice has been reviewed by the affected departments and is being presented for approval: Garganese, Weiss, D'Agresta & Salzman, P.A. City Attorney Services for November 2023 • Invoice No. 99301 $ 17,097.80 Budget Impact: Funds for the City Attorney's invoice are available in FY 2024 Budget Account No. 001- 0140-514.31-01. Recommendation: The City Manager and staff recommended approval of the legal services invoice as submitted. B. Piggyback Purchase of Chiller from Trane U.S. Inc. for City Hall and Related Budget Amendment #24-017 Introduction: Approval to piggyback Omnia Partners Trane contract #3341 for purchase and installation of a replacement chiller for City Hall from Trane U.S. Inc. in the amount of $309,747 and related Budget Amendment 424-017 is requested. (Ref. PBA -2024-1105) Discussion: Budgeting for this project within the Equipment Replacement Fund anticipated the need to take out a capital lease to fund the project. Staff is proposing instead to use ARPA (American Rescue Plan Act) fielding for this purchase. Budget Amendment 424-017 reflects use of ARPA funds, allocating a total of $325,234 to the chiller replacement, which includes a 5% contingency. Budget Impact: Budget Amendment #24-017 will provide for this purchase and a 5% contingency by increasing the ARPA (American Rescue Plan Act) Fund Facilities Equipment Other account #124-0722- 519.67-35 and the ARPA Other Non-operating Source account #124-0000-389.90-00, each by $325,234. BA #24-017 Explanation of Request: This budget amendment seeks City Commission approval to provide funding for the purchase and installation of a chiller for City Hall in the amount of $325,234 (includes 5% contingency). Account Number Account Description Amount Increase: 124-0722-519.67-35 Equipment Other $325,234 124-0000-389.90-00 Other Non-operating Source $325,234 Recommendation: Tile City Manager and the Public Works & Utilities Director recommended approval to piggyback Omnia Partners Trane contract #3341 for purchase and installation of a replacement chiller for City Hall from Trane U.S. Inc. in the amount of $309,747, approval of related Budget Amendment #24- 017, and authorization for the City Manager to execute change orders up to a cumulative total of 5% of the contract amount as needed.