23-3374 Procurement Policy - Laserfiche WebLink

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3.Amember of the City Commission, the City Manager, or a spouse, or child, has an employment relationship or a material or financial interest in the vendor, as defined in the FloridaStatutes. 4.As otherwise provided pursuant to FloridaStatutes. B.No public officer or employee of the City shall solicit anything of value, including a gift, loan, reward, promise of future employment, favor orservice. C.In addition to the prohibitions concerning gifts and gratuities as stated in Sections 112.313(2) and 112.3148, Florida Statutes and the City Human Resource policies, employees within the Procurement and Contract Management Division shall not accept any gift from a Lobbyist, as that term is defined in Section 112.3148(2) (b), Florida Statutes, regardless of the dollar value. City employees should refer to Human Resources Employee Manual relating to regulations regardinggifts. D.It shall be unethical for any payment, gratuity, or offer of employment to be made by, or on behalf of, a potential bidder, contractor, or subcontractor, to any person associated with a particular solicitation or award, as an inducement for the award. All potential bidders, contractors and subcontractors are bound by the Cone of Silence below. E.Anyviolationofanyprovisionofthissectionshallsubjecttheviolatortothesanctions containedintheFloridaStatutesChapter112andanyotherapplicablestateorfederal law, as well as adverse employmentaction. 2.2CONE OF SILENCE A.The Cone of Silence is a prohibition on communications relating to a competitive solicitation or advertised solicitation which commences upon the issuance of the solicitationdocument. B.The Cone of Silence for awards requiring City Commission approval concludes at the beginning of the meeting at which the City Commission will be presented the award(s) forapprovalortorequestauthorizationtonegotiateacontract(s),orwhen the Commission rejects all bids or responses to the sealed competitive solicitation, or takes other action which ends the sealed competitive solicitation process. However, if the City Commission refers the item back to the City Manager for further review, or otherwise does not take action on the item, the Cone of Silence willbereinstateduntil suchtimeastheCityCommissionmeetstoconsidertheitem foraction. D.Bidders, respondents, lobbyists or consultants shall not contact any City employee or City official, including the City Commission, the City Manager, or anymember of the Evaluation Committee concerning an active Solicitation during the Cone of Silence Period. All questions and inquiries concerning procedural matters shallbe directed to the Procurement and Contract Management Division only. The contact person must not be a member of the selection/evaluation committee or the person designated to negotiate thecontract. Page 9