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CASSELBERRY CITY COMMISSION Minutes of May 15, 2023 — Regular Meeting Page 11 of 16 of Budget Amendment #23-055 to reallocate $6,779 in contingency funding for construction of project PW 21 1 1 Lake Concord Park — Art House Expansion. N. Reorganization of the Public Works & Utilities Department Introduction: Approval of the reorganization of the Administration, Distribution & Collection, Recreation, and Streets Maintenance Divisions of the Public Works & Utilities Department is requested. Discussion: The proposed reorganization of the Department in an effort to provide improved redundancy, efficiency, and effectiveness, is summarized as follows: 1) Administration Division: Replace the Staff Assistant II Position (Pay Grade 125) with a new Senior Staff Assistance Position (Pay Grade 131). This position will report directly to the Public Works & Utilities Director and will provide services to both the Administration Division and Recreation Division, as well as ancillary support to other divisions within the Department. 2) Distribution & Collection Division: Create a new Staff Assistant I/II position (Pay Grade 118/125). This position will be supervised by the Distribution and Collection Superintendent but will provide services to all Utility Divisions as well as ancillary support to other divisions within the Department. 3) Recreation Division: Delete the Staff Assistant II position (Pay Grade 125). The function of this position will be merged into the new Administration Senior Staff Assistant position. 4) Streets Maintenance Division: No changes to personnel are proposed, but funding changes for the current Senior Staff Assistant position will reflect a shift in certain utility -related functions to the new Staff Assistant 1/lI position in Distribution & Collection, although this position will continue to provide ancillary services to multiple divisions within the Department. Budget Impact: There is no immediate budget impact associated with this item, as sufficient funding is available within the personal services accounts of the Administration, Distribution & Collection, Recreation, and Streets Maintenance Divisions of the Public Works & Utilities Department to cover anticipated additional costs associated with this item in the near term. However, City staff will monitor expenditures as the reorganization is implemented and address budget concerns in the future if the need arises. Recommendation: The City Manager and the Public Works & Utilities Director recommended approval of the reorganization of the Administration, Distribution & Collection, Recreation, and Streets Maintenance Divisions of the Public Works & Utilities Department. O. Excuse Absence of Commissioner Andrew Meadows Introduction: Commissioner Andrew Meadows has advised that he will be out of town and unable to attend the May 15, 2023 Regular City Commission meeting. He has respectfully requested that his Excuse of Absence be placed on the Consent Agenda for consideration. Audience Participation: No one came forward to address the Consent Agenda.