10-2160 Agreement with Courtesy Towing for Towing, Recovery and Vehicle Storage Services

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Tab X. MISCELLANEOUS Attachments: A complete description of the equipment proposed shall be furnished with the proposal. Additional information, which the Contractor feels will assist in the evaluation, should be included. SELECTION PROCESS/EVALUATION CRITERIA All proposals will be subject to a review and evaluation process. It is the intent of the City that all Contractors responding to this RFP, who meet the requirements, will be ranked in accordance with the criteria established in these documents. The City will consider all responsive and responsible proposals received in its evaluation and award process. All submittals shall be reviewed and evaluated by the Selection Committee to determine if they meet the minimum qualifications and for compliance with the RFP requirements. Representatives of the Police Department and Public Works Department shall conduct on-site inspections of each Contractor's office and storage facilities to ascertain if the facility and equipment comply with the requirements specified herein. All specifications regarding equipment, office, and storage facilities must be met no later than ten (10) days after the initial inspection. In the event the Contractor's facilities and/or equipment fail to pass inspection within the l0 -day inspection period, the Contractor may not be considered for award, within the City's discretion. All Contractors meeting the minimum requirements shall then be further evaluated based on the following criteria and shall be ranked by the Selection Committee. The evaluation shall be based on the Contractor's ability to exceed minimum qualifications and requirements including: Contractor must score at least 50 to be considered. • Location and quality of facilities, including condition and cleanliness of the storage lot facilities such as lighting, fencing, security of lot, parking surfaces, total number of storage spaces and the buildings and facilities for the general public retrieving vehicles such as clean restrooms, waiting areas, etc. Max Possible Points 20 • Past experience and performance on other government entities contracts Max Possible Points 20 • Condition and quantity of equipment Max Possible Points 20 • Ability and commitment of Contractor to meet emergency situations Max Possible Points 20 Prospective Contractors are prohibited from contacting any member of the Selection Committee (except the Purchasing Agent) at any time during the bid process, up to the time of contract award. Any attempted contact may be grounds for disqualification. Tentative Calendar of Events* 1 RFP Issue Date June 27, 2010 2 Pre -Proposal Conference July 6, 2010 3 Responses Due to Purchasing Division July 26, 2010 4 Selection Committee Meeting — Evaluation and Ranking TBD 5 Oral Presentations and Final Ranking TBD x All times, dates and actions are subject to change. All meetings are publicly posted and open to the public under the Sunshine Law. 17