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CONTRACT TERM <br />Unless otherwise agreed in a written document approved and signed by the City, the initial contract term <br />shall commence on September 1, 2010 and end on September 1, 2013. There shall be the option of <br />renewal for a possible two (2) consecutive 12 -month periods, after written consent of both parties and <br />approval by City Commission or City Manager. Approximately forty five days prior to expiration of the <br />initial contract period, the successful Contractor will be notified by the City if it seeks an extension. To <br />be effective and enforceable, any changes in the scope of services or prices intended to apply in a renewal <br />or extension period must be presented by City staff to the City Commission or City Manager for approval <br />or rejection. <br />INVOICING & PAYMENT <br />Unless otherwise agreed to by the City, payment terms will be thirty (30) days net from receipt of invoice <br />unless an appropriate prompt payment discount is provided and accepted. Payment shall be made by the <br />City only after the items awarded to a Contractor have been received, inspected and found to comply with <br />award specifications, free of damage or defect and properly invoiced, and the invoices is in all respects <br />satisfactory to the City and appropriate for payment. All invoices shall bear the purchase order number <br />and contract number. <br />The subsequent contract is considered a Contractor fixed priced contract. The fee proposed shall remain <br />fixed and Contractor shall include all charges that may be incurred in fulfilling the terms of this contract. <br />Payment will be accomplished by submission of invoice, in duplicate with itemization of all work <br />performed by location and mailed to: <br />City of Casselberry <br />Attn: Police Department <br />95 Triplet Lake Drive <br />Casselberry, Florida 32707 <br />Once the City representatives have approved the invoices, payment will be made within 30 days. <br />Unless otherwise stipulated in the bid, all labor, materials, supplies, equipment and services offered shall <br />comply with all applicable standards, rules and regulations, and laws, including O.S.H.A., Florida <br />Department of Labor, D.O.T., FDEP, and all other standards, rules and regulations and laws that may <br />apply to this contract. <br />VISA ACCEPTANCE <br />The City of Casselberry has implemented a Purchasing Card Program, using the VISA platform. <br />Successful Contractor may receive payment from the City via Purchasing Card in the same manner as <br />other VISA purchases. VISA acceptance is preferred but is not the exclusive method of payment. Please <br />indicate your ability to accept VISA in the space provided on the bid form. <br />TAXES <br />The City is exempt from State Sales Tax and Federal Excise Tax. Do not include tax in your bid <br />proposal. Tax Exemption Certificate will be furnished upon request. Tax exemption number: State #85- <br />8012530043C-7. <br />I <br />