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Policies & Procedures <br />Policies & Procedures <br />The City Clerk’s Office Responsibilities: <br />The City Clerk’s Office Responsibilities: <br />Establishment of proper practices and procedures for <br />Establishment of proper practices and procedures for <br />? <br />? <br />records management, records disposition and document <br />records management, records disposition and document <br />imaging for all City Departments. <br />imaging for all City Departments. <br />Utilization of the prepared State of Florida Records <br />Utilization of the prepared State of Florida Records <br />? <br />? <br />Retention Schedules for the proper disposition of its <br />Retention Schedules for the proper disposition of its <br />records. <br />records. <br />Annually submits a compliance form to the Bureau of <br />Annually submits a compliance form to the Bureau of <br />? <br />? <br />Archives & Records Management, as prescribed by State <br />Archives & Records Management, as prescribed by State <br />law. <br />law. <br />Coordinate and provide educational opportunities to all <br />Coordinate and provide educational opportunities to all <br />? <br />? <br />City personnel on the importance of an efficient records <br />City personnel on the importance of an efficient records <br />management program. <br />management program. <br />Annually reviews the City’s vital records program in <br />Annually reviews the City’s vital records program in <br />? <br />? <br />conjunction with the annual disaster preparedness drill, so <br />conjunction with the annual disaster preparedness drill, so <br />that in the event of a disaster, the City will be able to start <br />that in the event of a disaster, the City will be able to start <br />up again with little trouble. <br />up again with little trouble. <br />7 <br />7 <br />