CC Minutes 03/26/2012 - Laserfiche WebLink

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CASSELBERRY CITY COMMISSION Minutes of March 26, 2012 — Regular Meeting Page 10 of 16 Force, the Department will receive federal forfeiture funds which can be used to purchase additional equipment in the future. Discussion: A brief discussion ensued regarding the criteria used in determining when Police vehicles should be replaced. Budget Impact: The City's Miscellaneous Income Account (302-0000-369.93-00 will be increased by $7,766 (funds available from Police Department's Property/Evidence Audit), Surplus Sales Account (302-0000- 364.41-00) will be increased by $27,500 (funds anticipated as a result of Police Department vehicles being sent to auction) and Other Non -Operating Account (302-0000-389.90-00) will be increased by $69,895 (funds currently available in the Equipment Replacement Account). These funds will be combined to increase the Capital Outlay Account (302-0610-521.67.22) by $105,161 for the purchase of four (4) vehicles it would otherwise to have to lease in FY 2012/13. BA #12-032: Explanation of Request: This item seeks Commission consideration and approval to purchase four patrol vehicles from the Equipment Replacement Fund. Surplus auction of "replaced" fleet have accumulated fund balance in the Equipment Replacement Fund. More current revenue can be budgeted to anticipate current year auction proceeds. "Unclaimed Evidence and Abandoned Property" money is available to further subsidize the purchase. Sufficient funds exist and are available for these vehicle purchases and the General Fund will not be impacted. Account Number Account Description Amount Increase: 302-0610-521.67.22 Machinery & Equipment/Vehicles $105,161 302-0000-364.41-00 Disposition/Fixed Assets 27,500 302-0000-369.93.00 Other Miscellaneous Revenue 7,766 302-0000-389.90-00 Other Non -Operating Sources 69,895 Recommendation: The Interim City Manager and the Police Chief recommended approval for the purchase of four (4) police vehicles and related Budget Amendment # 12-032. Audience Input: No one came forward to address this item. MOTION: Commissioner Solomon moved to approve the purchase of four Police vehicles and the related Budget Amendment 12-032. Motion was seconded by Commissioner Miller. Motion carried unanimously by voice vote 5-0. B. Sole Source Purchase of Telephone System Upgrades and New Telephones and Related Budget Amendment #12-040 Staff Presentation: Mr. Jeff Miele, Information Systems Manager, requested consideration of a sole source