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CASSELBERRY CITY COMMISSION Minutes of June 28, 2021 — Regular Meeting Page 9 of 13 ■ Parking Lot Improvements Cost Estimate Summary Input from the Public Participation Meeting held June 1, 2021 Staff Comments for Commission Consideration o Consider alternate or modified cost-effective building treatments and site designs o Ceilings ■ Closed vs. Open o Landscaping ■ Tree line along northern property line ■ Relocate tree from front entry to accommodate future sculpture location ■ Relocate EV charging stations Commission Guidance Needed on Cost Reduction Recommendations o Remove cost allowances for: park benches, handmade podium and deck benches crafted out of reclaimed wood, and art rack o Use composite moisture shield deck (city standard) instead of Kebony material o Evaluate need for raised composite deck versus concrete alternatives o Remove concrete ribboning and banding around overflow parking lot o Reduce use of terracotta facade treatments on the exterior of the building o Reduce clerestory shading at corners of buildings o Consider interior design Option 2 (included in base estimate) o Assess need for electric vehicle (EV) charging stations o Evaluate need for covered walkway to the Art House o Evaluate need or sprinkiered fire suppression system o Assess need for 7 entry points into the building Recommendation: o Staff is seeking guidance from the City Commission regarding the 30% design plans and requesting that the City Commission provide direction on key changes and updates to be incorporated into future iterations of the plans. Discussion: Discussion ensued which included potential cost savings strategies; materials; landscaping; and electrical vehicle charging stations. In response to questions from the City Manager, Mr. Fathelbab clarified that unless the City Commission had specific opinions on a particular aspect of the design that had been presented, he was seeking approval and direction for staff to continue to work with the City's consultants on the details of the design. He noted that the design would again be presented to the City Commission at 90% completion, and then again for the final GMP (Guaranteed Maximum Price), which could possibly be combined with presentation of the final site plan. He added that the anticipated timeline for the project if all goes well will be to get approval of the final site plan by January of 2022 and construction completion by the end of 2022. The Commission as a whole expressed support for the design at this point, the efforts being made to keep the project within budget, and the recommendations from staff. Budget Impact: There is no impact to the City Budget at this time. Recommendation: The City Manager and the Public Works Director requested guidance from the City Commission regarding the 30% design plans to help develop the next iteration of plans. Audience Participation: No one came forward to address the City Commission regarding this item