CC 06/28/2021 Minutes - Laserfiche WebLink

Home Browse Search

CASSELBERRY CITY COMMISSION Minutes of June 28, 2021 — Regular Meeting Page 4 of 13 Budget Impact: The wage/benefit increases have been taken into consideration in the FY2022 Budget. Recommendation: The City Manager and the Administrative Services Director recommended approval of Resolution 21-3245. E. Reorganization of the Public Works Community Development and Administration Departments and Related Budget Amendment 421-036 Introduction: Approval of the reorganization of the Public Works, Community Development and Administration Departments and Related Budget Amendment #21-036 is requested. Background: The Arts and Marketing Coordinator (paygrade 137) which worked under the direction of the Recreation Manager and oversaw all of the City's fine arts programs and promoted those programs and other City recreation programs is now vacant. In FY 2020 a Staff Assistant I/II (paygrade 116/125) was authorized in the Administration Department within the City Manager/City Clerk Division to provide administrative support for the City Clerk while occupying space in the City Hall lobby to greet visitors, provide guidance, answer phones, and generally try to improve customer service. The position was not filled and was deauthorized in FY 2021 due to funding limitations. In FY 2017 a part-time Code Compliance Officer (paygrade 129) position was created to supplement the Code Compliance workforce. The position became vacant in FY 2020 but remains authorized and funded in FY 2021. Discussion: it is requested that the Arts and Marketing Coordinator position be converted to an Arts and Marketing Supervisor (paygrade 141). It is requested that the part-time Code Compliance Officer (paygrade 129) be deauthorized and that the associated resources be reallocated to the Administration Department. It is requested that the Staff Assistant I/II (paygrade 116/125) be reauthorized. It is requested that available resources within the Community Development Department Planning Division be reallocated to create a capital budget to fabricate a custom workstation for the lobby to be used by the reauthorized Staff Assistant I/II. Budget Impact: There is no budget impact from the conversion of the Arts and Marketing Supervisor because of accumulated savings from the vacancy of the departed Coordinator. Budget Amendment #21-036 reallocates $10,000 for the Code Compliance Division personal services budget to the City Manager/City Clerk Division personal services budget to allow for the placement of a Staff Assistant I/II. Also, $20,000 would be reallocated from the Planning Division operating budget to the City Manager/City Clerk Division for the capital expenditure to fabricate a workstation in the City Hall lobby for the Staff Assistant I/II. BA #21-036 Explanation of Request: This item seeks City Commission approval to provide funding for the reorganization of the City Manager/City Clerk Division to add a Staff Assistant I/II position in the amount of $10,000, and to provide funding for the capital fabrication of a workstation at the lobby in the amount of $20,000. (The part-time Code Compliance Officer position will be removed).