CC 02/24/2021 Minutes (Pre-Planning Budget Workshop)

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CASSELBERRY CITY COMMISSION Minutes of February 24, 2021 — Pre -Budget Planning Workshop Page 2 of 9 3. ROLL CALL The City Clerk called the roll of Elected Officials. All were present. City Manager Randy Newlon welcomed everyone in attendance and gave an overview of the procedure that would be followed for the Workshop. 4. FINANCIAL STATUS & GENERAL FUND FORECAST Presentation: City Manager Randy Newlon gave a presentation documenting the City's current financial status and General Fund 10 -year forecast which included the following components: City Wide Overview of Major Funds General Fund Analysis and Projections o Assumptions for Projections o Projected Millage Rates (2021-2030) o Projected Ad Valorem Tax Levy o Revenues vs. Expenditures o Fund Balance vs. Emergency Reserve o Questions or Comments for Discussion Discussion: Discussion ensued which included: the risks associated with drawing down fund balances; planned parks improvements and Police Station replacement; potential for additional initiatives and funding; millage increase as an option for maintaining fund balances; unknown situations which could require expenditures, such as storm events, etc.; concerns about the 10 -year forecast; the purpose of the emergency reserves; bond requirements; comparisons of City of Casselberry emergency reserves with other jurisdictions; and the ability to make adjustments as new information comes to light as far as projections and assumptions. The City Commission commended the diligence of the City Manager, Finance Department, and City staff in spending prudently to allow the City to be in a good position financially where emergency fund balance levels remained steady and had not had to be drawn upon. The City Manager also expressed appreciation for the Finance Department's diligence in working with FEMA (Federal Emergency Management Agency) to obtain reimbursements for emergency expenditures in a timely manner. Commissioner Meadows left the Commission Chambers at 10:02 a.m. Commissioner Meadows returned to the Commission Chambers at 10:05 a.m. 5. CITY INITIATIVES Presentation: The following staff members gave presentations detailing recent accomplishments and future planning incentives for their departments and/or divisions as follows: Administrative Services Department — Administrative Services Director Andy Brooks Human Resources and Risk Management Division