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CASSELBERRY CITY COMMISSION Minutes of September 28, 2020 — Regular Meeting Page 5 of 18 Budget Impact: There is no immediate impact to the City Budget. However, the grant requires a local match of $200,000 for a total project cost of $400,000, and the grant is provided on a reimbursement basis. Therefore, if awarded, the City would need a future Budget Amendment or Budget appropriation to recognize the revenue, allocate the match, and allow expenditures on a reimbursement basis. This may apply to a future budget year. Recommendation: The City Manager and Public Works Director recommended approval of Resolution 20-3203. F. Resolution 20-3204 — Amending the City Commission Meeting and Agenda Policies "A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CASSELBERRY, FLORIDA, AMENDING THE CITY COMMISSION MEETING AND AGENDA POLICIES, PROVIDING FOR CONFLICTS, SEVERABILITY AND EFFECTIVE DATE." Introduction: Resolution 20-3204 provides for an amendment of the City Commission Meeting and Agenda Policies to change the commencement time of regular City Commission meetings from 5:00 p.m. to 5:30 p.m. Budget Impact: There is no impact to the City Budget. Recommendation: The City Manager and the City Clerk recommended approval of Resolution 20-3204. G. Agreement with Cathedral Corporation for Utility Bill Printing Inserting and Mailing Services Introduction: Award and execution of an agreement with Cathedral Corporation provides for utility bill printing, inserting, and mailing services in the amount not to exceed $120,000 annually for up to three (3) years with the ability to renew for two (2) one (1) year terms when in the best interest of the City. (Ref.: RFP -2020-0657) Budget Impact: Funds are budgeted in the FY21 Adopted Budget in the General Fund Finance/Customer Service Freight and Postage account #401-0133-513.42-00 in the amount of $70,000 and the Printing and Binding account #401-0133-513.47-00 in the amount of $25,000.00. Additional funding is budgeted in various Public Works accounts for special inserts, flyers and mailers. Future years will be budgeted accordingly. Recommendation: The City Manager and the Finance Director recommended approval to award and execute an agreement with Cathedral Corporation in the amount not to exceed $120,000 annually for up to five years (three-year initial term and two optional one-year renewals).