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CASSELBERRY CITY COMMISSION Minutes of December 11, 2017 — Regular Meeting Page 4 of 15 D. Award of Bid for Meter Reading Services to US Water Services Corporation ITB - 2017 -0234) Introduction: Consideration to award the bid and approve a contract with U.S. Water Services Corporation for Meter Reading Services effective January 1, 2018 in an amount not to exceed $550,000 over a three- year term is requested. The initial contract term is three (3) years, expiring December 31, 2021, with two (2) additional one year renewals when in the best interest of the City. (Reference: ITB -2017-0234) Budget Impact: Funds have been appropriated in the FY 2018 Adopted Budget in the Water and Sewer Fund/Meter Service Contractual Services account #401-0135-513.34-00. Appropriations beyond FY 2018 will be included in the budgetary adoption process each fiscal year for the first three (3) years. Recommendation: The City Manager and the Finance Director recommended approval to award the contract for meter reading to U.S. Water Services Corporation in an amount not to exceed $550,000 for a three-year term beginning on January 1, 2018. E. Award of Contracts for Continuing Transportation Planning and Engineering Services (SOQ-2017-0225) Introduction: Consideration to award four (4) separate contracts for continuing transportation planning and engineering services on a task authorization basis at an estimated expenditure not to exceed $2,000,000 per contract for the period beginning December 11, 2017 through December 10, 2022, to the following firms is requested (Reference: SOQ-2017-0225): - HDR Engineering, Inc. - Kimley-Horn & Associates, Inc. - Kittelson & Associates, Inc. - Vanasse Hangen Brustlin, Inc. Budget Impact: There is no impact to the City Budget. Recommendation: The City Manager and the Public Works Director recommended approval to award four (4) separate contracts for continuing transportation planning and engineering services on a task authorization basis to: 1) HDR Engineering, Inc., 2) Kimley-Horn and Associates, Inc., 3) Kittelson & Associates, Inc., and 4) Vanasse Hangen Brustlin, Inc. at an amount not to exceed $2,000,000 per contract and simultaneously authorize the City Manager's approval of Task Authorizations up to $50,000 as per the City Purchasing Policy. Task Authorizations higher than $50,000 as well as the two (2) one-year renewals will be submitted to the City Commission for approval.