CC 11/14/2016 Minutes - Laserfiche WebLink

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CASSELBERRY CITY COMMISSION Minutes of November 14, 2016 —Regular Meeting Page 8 of 16 Recommendation: The City Manager and the Public Works Director recommended approval of Supplemental Agreement No. 2 with Vanasse Hangen Brustlin, Inc. and related Budget Amendment #17-011. K. Amendment #3 to the Agreement with U.S. Water Services Corporation for Meter Reading Services Introduction: Consideration of Amendment #3 to extend the current agreement between the City of Casselberry and U.S. Water Services Corporation to provide meter reading services throughout the City in an annual estimated dollar amount of $170,000 is requested. Budget Impact: Funds have been provided in the FY 2017 Budget in the Utility Fund/Finance/Meter Services Division in Contractual Services account number #401-0135-513.34-00. Recommendation: The City Manager and the Finance Director recommended approval of Amendment #3 to the Agreement with U.S. Water Corporation for Meter Reading Services, L. Cooperative Purchase of EMC VX Rail Infrastructure Replacement Introduction: Consideration of expenditures and issuance of a purchase order to SHE International Corp. contingent upon the separate acquisition and approval of capital lease financing for the award to purchase, deliver, install and provide 5 years of maintenance of VX Rail Storage SAN array equipment in accordance with State of Florida DMS Purchasing Alternate Contract Source No. 43211500-WSCA-I5-ACS, effective 9/30/2015 through 3/17/2017, titled "Computer Equipment, Peripherals & Services" is requested. Total expenditures are not to exceed $300,537.17 for this onetime purchase. PBA -2017-0085 has been assigned for tracking purposes. Budget Impact: Funds were budgeted in the FY 2017 budget and are available in the Equipment Replacement Fund Information Technology Computer Equipment account #302-0151-513.67-01 in the amount of $300,538.17. Recommendation: The City Manager and the Finance Director recommended approval for the cooperative (piggyback) purchase of the servers, storage and networking equipment in the amount of $300,537.17 contingent upon the acquisition and approval by the City Commission of separate capital lease financing. M. Budget Amendment #17-007 — Purchase of Playground Equipment and Synthetic Turf Safety Surface for the Promenade at Lake Concord Park Introduction: Consideration of Budget Amendment #17-007 to provide for the purchase of playground equipment utilizing Recreation Impact Fees instead of capital lease financing as the funding source to purchase new playground equipment and synthetic turf safety surface for the new Lake Concord Park development and acceptance of a GameTime grant for additional discount for the large Vega Ionix unit are requested. The additional new playground equipment listed for purchase is the FS Shadow Play, 2 Flower Talk Tubes and synthetic turf safety surface. The purchase of the playground equipment and the synthetic turf will be processed and approved per the established procurement thresholds.