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CASSELBERRY CHARTER REVIEW COMMITTEE Minutes of September 9, 2015 - Organizational Meeting Page 2 of 3 and instructed to forward any pertinent information they wished to be distributed to the membership to her for distribution. Ms. Reischmann further recommended that any communications received by Committee Members that related in any way to City business, be forwarded to the City Clerk's Office to be retained as a public record. 5. OVERVIEW OF CHARTER REVIEW PROCESS Ms. Gardner gave an overview of the charter review process, including establishment of the current Charter Review Committee by resolution, overview of the charter review process, and a brief history of earlier reviews of the City's Charter. She also reviewed the components of the Charter Review Committee handbooks which had been distributed to the Committee Members and included the following components: Member List; Resolution 15 -2752 (Establishing a Charter Review Committee); Code of Boardsmanhip; Meeting Schedule; City Attorney letter to Charter Review Committee regarding the Charter Review process and duties of the Charter Review Committee members; Current Casselberry City Charter; National Civic League Model City Charter; Sections 101.161 7 166.031, Florida Statutes; Guide to the Sunshine Amendment & Code of Ethics; 2015 Open Government overview; and tabs for agendas, minutes and miscellaneous information and notes. Ms. Gardner then advised that the Charter Review Committee would present its final report and recommendations to the City Commission no later than January 25, 2016, and after the report was accepted by the Commission the Charter Review Committee's duties would have been completed and the Committee would be sunsetted (terminated) and all records given to the City Clerk as custodian. The City Commission would then review the report and determine whether the existing Charter should be amended or revised. Ms. Reischmann and Ms. Gardner provided general background information on municipal charters, emphasizing that charters are like the constitutions of local governments and are a framework for how the government is to be run; however, many things are not set out in the Charter but are done by ordinance, reorganization of departments, changes in elected officials, etc. Ms. Reischmann added that there were, in fact, certain things which the Legislature prohibited being amended by Charter, such as putting a ceiling on ad valorem taxes or amending the Comprehensive Plan. Ms. Gardner and Ms. Reischmann advised that staff had reviewed the current Charter and would be presenting some proposed changes, in addition to those the Committee may suggest after their review of the current Charter and the model charter. Ms. Gardner urged the Committee Members to review the existing Charter, the model charter and the related statutes contained in their handbooks prior to the next meeting and to bring any questions, concerns or proposed changes up at that time. 6. MEETING SCHEDULE Ms. Gardner briefly explained the procedure which would be followed for conduct ofthe meetings, noting that she and Ms. Reischmann would be facilitating, so it would not be necessary to select a Chair and Vice - Chair. Discussion: A brief discussion ensued, after which it was agreed to set the next meeting for Thursday, September 24, 2015 at 5:30 p.m. in the Police Department Multi- Purpose Room, and to determine a schedule for additional meetings at that meeting after everyone had an opportunity to review their calendars. Ms. Gardner advised that it was her intention to try and complete the review process prior to the holidays, but that